Executive Assistant (temporary 6 months)

Suntem este cel mai mare producător de bere din România, cu un portofoliu de mărci puternice, cu care ne mândrim și pe care le iubesc milioane de români. Prietenia, pasiunea și dezvoltarea ne însuflețesc pe toți, fie că vorbim de colegii din fabricile noastre (din Brașov, Buzău, Cluj-Napoca și Timișoara), din depozite, de pe teren sau din sediul central din București.

Povestea Ursus Breweries e împletită cu povestea fiecărui om din echipa noastră.

• Excellent social and communication (orally and in writing) skills
• Excellent PC skills: Microsoft Office, Word, Excel, Power Point, Outlook
• Previous experience in an administrative role is considered a plus
• Capacity to meet specific deadlines and prioritize
• Good planning and organizing skills
• Proactive and able to work under pressure
• Displays positive thinking
• Ensures confidentiality and integrity in accordance with company policy
• Fluent in English

• Create shopping carts in SAP, ensure GRN of POs and monitor the payments according to the contract
• Upload the contracts in Ariba, monitor the approval progress and make follow-up to ensure the approval on a timely manner
• Print the approved contracts and ensure the signature of both parties, by keeping in close contact both with the internal client and with the supplier
• Archived all contracts in Ariba and hard copy
• Maintain contact with staff and if required with suppliers
• Organize or provide support for scheduling appointments and arranging meetings
• Order office supplies for the department
• Prepare necessary materials required for department meetings
• Manage the business calendar of the Human Resources Vice President
• Handle incoming and outgoing electronic communications
• Screen telephone calls, enquiries and requests and respond when appropriate with diplomacy
• Arrange travel schedule and reservations for department
• Insure support for various projects within HR department
• Other tasks if required