Administrative Assistant with French or German

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Employer: Allianz Technology SE Munchen Sucursala Bucuresti
Domain:
  • Administration - Political Sciences
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 22.01.2017
    Short company description

    At the core of the Group’s strength lies digitalization and its promise of growth opportunities through a ‘digital by default’ strategy. Allianz Technology SE Munchen Sucursala Bucuresti is the principal driver behind transforming Allianz into a digital group.

    Requirements

    Requirements / Skills

    Willingness to travel to Germany;
    Accurate and reliable way of working;
    Quick perception and proactive;
    Good communication skills;
    Good organizational skills;
    Customer and service oriented demeanor;
    Fluent in English (written and spoken) + a second language German or French;
    Knowledge of MS-PowerPoint, MS-Excel.

    Responsibilities

    Job role

    As part of the Personal Assistance Department you will provide remote support to an Executive in the AMOS Germany team.


    Responsibilities

    Calendar management – incl. setting-up meetings, follow-up with the attendees, room booking, coordination with other EAs/ PAs;
    Attending meetings (conference calls / VCs / in person) - taking minutes and follow-up on actions;
    Mailbox Management and email screening – based on accessibility rights, acting on behalf of the owner -> high level of responsibility and confidentiality required;
    Events coordination - organizing different workshops, meetings and off-sites (from venue search to participant tracking and on-site support, if needed) + external events registration (incl. all afferent logistics);
    Travel coordination - bookings for hotels, airplanes, transfers, travel expense accounting;
    Prepare presentation documents;
    Send reminders and standard communications;
    Support and track status of preparations;
    Other general administrative tasks and on demand reports.

    Other info

    Benefits

    Flexible and friendly working environment;
    Access to a wide range of learning and development opportunities (technical and soft skills trainings);
    Well-being programs and initiatives;
    Attractive compensation package.