Office Administrator

EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 200 customers worldwide. The company is profitable, has over EUR 100m in annual revenues, and has 700 employees in offices across ten countries in Europe, Asia and the US. EveryMatrix was founded in 2008 and remained a founder-owned private company.

Requirements:


Knowledge of Microsoft Office (Word and Excel);
Excellent written and oral proficiency in English;
Basic accounting knowledge would be considered an asset.
Able to work in a team and independently;
Professional behaviour with a positive ‘can do’ attitude;
Punctual and dependable;
Clear communicator and an active listener;
Pro-active and able to take decisions under pressure;
Willing to learn and improve the current knowledge.

Responsibilities:


Ensure the management of the rented building/space (equipment, electricity, generators, UPS, water distribution, safety, firefighters, security, removals, etc.
Maintaining the available location from the perspective of Security, Housekeeping, and Administration
Ensures that all office requirements are kept up to the necessary Health and Safety, and Cleanliness standards;
Manages requests, employee complaints
Identify, formulate, estimate, and list the needs for repairs and other services.
Overseeing building projects, renovations, or refurbishments.
Setting up necessary business furniture: desks, chairs, cabinets, etc.
Providing additional equipment and supply to facility users as necessary.
Acquisition of consumables and related services for the management of the rented space.
Contact contractors with specific needs, take bids, and select who will supply the services. Managing expenditures, supervising the work, verifying the result, and final bill.
Maintaining relationships with potential contractors that may provide the required services.
Organize and coordinate small office events (Trainings, meet-ups, workshops)
Purchase, delivery of necessary goods / products for trainings, organization of the venue of different events in the office: trainings, meet-ups, showcase, celebrations
Order and delivers items in the budget managed by HR (welcome packs, anniversaries, Summer Party and New Year)
Keeps a strict and real time record of all expenses for the office: petty cash report and invoices and receipts upload in our expense system;
Keeps a strict record of all contracts and addendums with partners and suppliers (including lease);

Perks and benefits:

Online and offline library;
Flexible schedule;
We provide a daily catered lunch;
We hold team building activities and office parties throughout the year;
We offer you a health insurance package;
You will be part of a young and pleasant work environment;
Massage at work;
We lighten up our workplace with an entertainment corner.