IT Assistant/ Junior Workplace Coordinator

About us

Ubisoft Bucharest has been an important pillar for the local gaming industry since, being the first Ubisoft production studio outside France. It has a strong history of contributing to iconic AAA franchises such as Assassin’s Creed, Tom Clancy's Ghost Recon, Watch Dogs and Just Dance, and has helped develop a total of over 60 games. Today, the studio is the 2 nd largest Ubisoft studio worldwide and continues to tackle the biggest challenges in gaming and technology, contributing to the creation of new and amazing games.

The IT Department of UBISOFT is looking for an IT Assistant in charge with the administrative aspects of the department and with team well-being programs.

Your challenge will be to handle a variety of tasks, think creatively in order to solve different administrative issues, and translate ideas into action plans.

Your profile:

• Around 2 years of experience in a similar position;
• MS Office proficiency is a must;
• Experience with internal and/or corporate communications and managing events for 100+ people is a plus;
• Experience in elaborating well-being programs for the staff is a plus;
• Excellent command of English; French is a plus;
• Good organizational and communication skills;
• Excellent interpersonal skills;
• Client oriented attitude.

Your tasks:

• Responsible for the proper functioning and organization of the workspace and meeting rooms in the IT department;
• Supports local management on administrative aspects on all projects;
• Centralizes requisitions’ requests for office supplies and assists the Procurement Department in the purchase;
• Creates and follows-up PO-s for all requisitions;
• Keeps track of all materials IT department uses;
• Organizes external and internal meetings and visits: greets visitors, assures the logistics, assures protocol as requested;
• Assists in all administrative aspects of internal and external event planning and implementation;
• Assures the verbal and written communication with the employees on different administrative and workspace topics;
• Is involved in organizing team buildings for the IT teams;
• In collaboration with the IT Global Communications Manager:
o Organizes internal events for the IT teams of Bucharest and therefore contributes to the sense of internal community (e.g. Happy Friday, game launches, etc.);
o Comes up with ideas and implements programs of well-being for the IT teams of Bucharest;
o Creates, publishes and follows-up on editorial content for the existing communications channels (newsletters, intranet) to best promote the IT teams and life at IT.

We offer:

We have salaries to motivate you, bonuses for your performances, medical services to keep you safe and sound, meal tickets to use them wherever you want and free access to relaxing and fitness room.
But most of all, we guarantee you’ll enjoy our atmosphere and working environment.