Office Assistant

Our heart and foundation have always been our people. They are what makes Heaven Solutions a competent counterpart for a long-term partnership.
Heaven Solutions is a fast growing technology company with offices in USA, Finland, Germany and Romania. Our core competencies are business and IT alignment and transforming IT in a strategic asset. Our customer list includes industry leaders and role model companies. Our core values are trust, transparency and honesty. Given this foundation, we consider each day a new challenge and strive for continous improvement and innovation.

In this role:
You’ll help with the planning and running of the daily administrative operations of the company. Apart from this, we rely on your strong abilities to commit to various support tasks and manage multiple responsibilities at once in a positive and confident manner.

Requirements:
- Possess a high sense of responsibility, reliability and involvement;
- Good organisation, planning and work management skills while being flexible to new ways of working;
- Maintain a high level of accuracy and attention to detail;
- High level of adjustment to various situations and learn fast to improve work;
- Good knowledge and understanding of English;
- Availability to work hard within a team setting;
- Proficiency in Microsoft Office package;
- Experience as a back-office assistant, office assistant or in another relevant administrative role is an advantage;
- Not the least we do ask for a good will and happy disposition.

What we need from you:

• You’ll perform and monitor administrative activities such as: emails, registration/scanning/archiving documents, dealing and checking contracts for clients and suppliers;
• Maintain trusting relationships with suppliers, customers and colleagues;
• Resolve office-related malfunctions and respond to requests or issues & monitor level of supplies and handle shortages;
• Ensure the preparation of different reports, documents according to the requests;
• Assist associates in ways that optimise procedures;
• Support with business administration and HR related tasks;
• Organise events and different internal activities depending on the priorities;
• Be involved in various internal projects in order to support the growing process of the company.

What we facilitate:
- A work environment that allows you to strengthen your knowledge by constantly practicing;
- You’ll find the necessary support within the team and the right methods to contribute better;
- You’ll come across a flexible work environment, relaxed yet dynamic, prone to new challenges;
- Bonus tickets;
- We have the most comfortable shoes to wear… No. No shoes really.

Sharing the same vision:
- If we didn’t, then we won’t be able to work as a team;
- It’s important to have the same goal and understand each other to better help our team;
- We carry our values everywhere: We do communicate openly and directly to establish trust among us. We also want to continuously improve ourselves and together, to deliver value as a team.


We are waiting for your application at careers @heavensolutions.com !