Travel and Expenses Professional

Konem Invest is an HR Consulting boutique firm, with a team of passionate and enthusiastic experts.  Our clients enjoy the kind of personal service and price sensitivity we are able to offer as a small compan

• Bachelor degree, Business Administration or Economics are an advantage

• Ideally 2+ years experience in Financial Operations, such as Travel and
Expense Management, Accounts Payable, Accounts Receivable

• Proficiency in German and English at C1 level

• Previous experience in travel and expense management, preferably AP Concur
or similar software is an advantage

• Systematic, precise, and self-organized working style

• Structured and careful approach to tasks

• Collaborative and team player with a focus on delivering exceptional customer service

• Eagerness to provide input for process and system improvement

• Pays meticulous attention to the quality of work, striving for excellence in
every detail.

-Manage day-to-day travel and expense reimbursements, ensuring accuracy and compliance with company policies

• Oversee the functionality of the travel expense management software (SAP Concur) and provide technical support and troubleshooting

• Conduct daily reviews and audits of expense reports to ensure completeness and compliance

• Verify supporting documents and amounts claimed on expense reports for accuracy and validity

• Act as the primary contact for expense reimbursement-related topics, responding promptly to users inquiries

• Ensure the onboarding / offboarding processes on travel and expense procedures, including training for new employees on travel and expense, procedures

• Support ad-hoc analyses and testing associated with system upgrades or implementations

• Prepare and gather data for both external and internal audits related to travel and expense

• Communicate with travelers and management regarding noncompliance issues and proactively work to resolve discrepancies
Internal

• Provide monthly travel related metrics to help improve compliance and performance.

Note

KONEM INVEST is the recruitment partner for this project, recruiting with a recruitment company in Belgium. Our partner has various job openings for different positions in the engineering industry. You will have the opportunity to work on challenging projects and collaborate with a young, international, diverse, and strong team. This is an exciting opportunity for candidates interested in long-term jobs abroad, or willing to relocate to Belgium.

Konem Invest is the recruitment partner for this project. Konem Invest, as well as the client, support equal-opportunity and give fair chances to all candidates for the role of interest. Under no circumstances, will Konem Invest, as well as the client, permit any act of discrimination and lack of dignity in a relationship with candidates. Konem Invest will assure a proper recruitment process based on professional competencies and roles and responsibilities of the open job.
Please take kindly notice that only selected candidates will be contacted for further selection stages in any recruitment process.
GDPR – notice for recruitment
For recruitment purposes, we may collect personal information that you choose to submit to us through the actual website and any other channel of communication.
• CV/resumes/ letters of any kind (intent, recommendation, etc.) that you provide
• Information that you provide regarding your contact details
• Information that you provide regarding your education, experience, skills, and recommendations;
• Resumes and letters of intent or any other documents (diplomas, etc.) that you are choosing freely to upload to your application
• Information that you provide in any tools involved in the recruitment purpose (questionnaires, feedback, or hire process)
For recruitment purposes, we will use the information that you provide in this way:
• We will analyse content in order to decide if your candidature can be a good fit for our vacancy
• We will use the information to contact you and agree on recruitment steps and
• We will use the information you are providing for recruitment purposes only
We will process your data in accordance with GDPR legislation.
If you have any questions about the processing of your personal data, please contact Konem Invest at email address:
Please take into consideration that by applying for this vacancy, you agree with collecting and processing the personal data that you will freely provide. If you disagree with the GDPR information mentioned above, we kindly ask you not to apply for this open job.
We would like to thank you in advance for understanding this matter!