Executive Assistant

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Gi Group is searching for an Executive Assistant for it`s client, an important multinational company that is "changing the world through digital experiences"

Location: Bucharest, Sector 6

Type of contract: Fixed term/ 2 years

Working modality: Hybrid

Ideal candidate:

Bachelor's Degree
4-6 years of experience on a similar role.
Excellent communication skills in English (spoken & written)
Ability to communicate in a clear and concise way.
Excellent written and interpersonal communication skills.
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
Strong organizational skills, attention to detail and timely follow-through.
Positive can-do attitude.
Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.

Responsibilities:

Key attributes include the desire to build relationships and a strong willingness to help and support.

Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes.
Assist with scheduling group meetings.
Coordinate special projects and large meetings with internal and external individuals.
Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
Organize quarterly all hands meetings and semi-annual team building events.
Compile and publish weekly senior staff minutes and group updates.
Maintain up to date organizational charts, contact lists and email alias lists.
Assist staff with travel coordination when required.
Plan and schedule group off-sites.
Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
Perform general office Administrative duties such as ordering supplies and equipment.
Assist with audio, visual and video and web conferencing when needed.
Manage all open purchase orders.
Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.

Offer:

Motivating salary
Meal Tickets
Medical insurance
Extra days off.