Business Assistant - Diabetes Department

Employer: qpas
  • Pharmacy - Health
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 22.03.2023
    Job remote: On-site
    Short company description

    Nothing is impossible. Every person has its place. Our role is to bring them together, with dedication and responsibility. Through expertise and concrete tools, we make sure that we. will find the right one for you. And we are doing so by personally knowing the candidates and the companies, evaluating them thoroughly and then searching what fits them best.


    Our client is a global healthcare company with more than 95 years of innovation and leadership in diabetes care. This heritage has given them experience and capabilities that also enable them to help people defeat obesity, hemophilia, growth disorders and other serious chronic diseases.

    - University Degree;
    - Self-awareness and maturity, ready to work independently and via others;
    - Thorough understanding of processes inside company;
    - Flexibility, problem-solving skills, and ability to handle multiple assignments;
    - Ability to anticipate and meet diverse and challenging customer requirements;
    - Very good communication skills;
    - Concern for quality and details;
    - Excellent organizational skills;
    - PC literacy and MS Office;
    - Advanced in English.


    Key goals:
    - To efficiently organize compliance of documents and its registration.
    - To supply local Diabetes Department with high quality administrative support.
    - To represent company vision, values, commitments in the daily conduct with the internal and external customers.

    Main responsibilities:
    - Administrative services delivered in timely, cost-efficient way, in compliance with legal regulations and policies;
    - Timely responses to internal stakeholders and external ones;
    - Logistic organization of internal events / HCP events for the Diabetes Department: transport, accommodation, plane tickets, medical insurances and others;
    - Financial Organization of Diabetes Department events: sponsorship request, costs evaluation, invitation, agencies offer request & evaluation, contracts initiation, invoices management in compliance with company procedures;
    - Routine Finance Processes: PO / acquisition documentation in place;
    - Handles correspondence of Diabetes Department;
    - Prepares Meeting Rooms for events with necessary protocol, receives guests according with internal procedure;
    - Verifies, records, and keeps track of contracts and other internal documents;
    - Acts as back-up for reception when needed.

    Other info

    - The recruitment process will be conducted through QPAS - Recruitment Company.
    - Only eligible candidates will be contacted.
    - By applying to this job, we are deemed to have your default consent to the processing of personal data by QPAS, pursuant to Regulation (EU) 2016/679.