HR Admin& System Specialist

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 5000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group. We are Actuaries, Business Analysts, Finance Experts, Consulting Managers, HR People, Communication Professionals; Operation Engineers and Insurers; we are daughters and sons, mothers and fathers. Our people are what matter most, rooted in our values, and we strive to continuously evolve, improve, and create a superior client experience while contributing successfully to the transformation of Allianz. Caring actively for the environment, for people, and for our customers is what makes us a great place to work and together we are shaping a better and more caring tomorrow.

Job role

You act as a subject matter expert and manage all HR administration (full employees life-cycle within company) and HRS processes on local level, ensuring support for all internal clients on different programs, processes tools and systems, striving for compliance with legislation and delivering outstanding employee experience. You act as a local HR Key user for different modules in SuccessFactors, existing or future HR systems and data bases, in order to ensure systems and interfaces, standardization, data privacy compliance, digitalization, always oriented to customer focus .  

Responsibilities

• Responsible in updating and maintaining SuccessFactors and other internal systems/databases  per standard process documentation;
• Effectively perform data changes regarding the employee lifecycle (new hires, terminations, job changes, reorganization, promotions, merit pay increases, etc.),  as well as initiation of workflows for business processes in the SuccessFactors and other internal systems/databases;
• Execute tasks independent, enter data and retrieve information from group-specific system, perform data validation, audit own data entry for accuracy and make corrections as needed;
• Respond to various requests for information, as needed; escalate to supervisor as appropriate;
• Run, create and develop reports on HR data for analysis and decision-making, statistical data analysis and other reporting, as required;
• Perform qualitative and quantitative data analysis on existing data;
• Provide  comprehensive  HR  Administration  support  in all activities related to  HR administrative (employments, leavers, changes of contracts, suspensions,  etc)
• Act as a contact point for all HR Administrative and HRS related queries from employees
• Solve employees requests related to any certificates needed internally or from payroll provider
• Maintain and update the internal HR database (employee life cycle, seniority in work, annual leave, personal employment files, timesheet) ensuring records are accurate and up to date;
• Manage the HR onboarding process after job offer is signed by the candidate (communication, contract signing at the office, register employment process and archiving documents);
• Manage the relation with occupational health provider (medical check-ups, subscriptions);
• Manage the relation with outsourcing company, providing on time and accurate information and documents needed for Revisal registration, for payroll or for any other scope;
• Assist payroll process and act as back-up for payroll and compensation specialist when needed
• Provide HR monthly reports – globally or locally, as required;
• Contribute to the HR system implementation projects and other change initiatives, support documentation and testing of system enhancements, as assigned;
• Support and manage draft or update of procedures, collective agreements, training material, or any other communications related to HR Admin and HRS area;
• Manage the internal and external communication with stakeholders related Admin & HRS area;
• Participate to assigned trainings and self-learning based on the development plan;
• Team work as per the assignments from team lead or personal involvement.

• Ability to work independently, as well as engaging with co-workers in different project teams;
• Good planning and organizing and ability to prioritize activity;
• Customer service oriented person and willing to help;
• Strong analytical and problem-solving skills;
• Proactivity and excellent communication skills (both written and verbal);
• Integrity and trust, accurate working style;
• Enthusiastic and go-getter person,  open to change and innovation;
• Ability to work with various tasks, that can change depending on the business needs;
• Very good understanding of processes and system configuration, ability to identify and ask for missing data from internal customers.

• 2-3 years of relevant experience in HR Administration;
• Minimum 1 year experience working with HRS (SAP, Success Factor, True HR, preferably)
• In-depth knowledge of labor law and admin processes
• Proficiency in MS Office, 365 suite;
• Good knowledge of English
• University degree in a relevant field
• Experience in working in a global environment;
• HR software implementation (Admin, T&A, ESS, MSS, API) experience is a plus.

• Complete training curricula available (tailored courses)
• International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.)
• Comprehensive Leadership Programs
• All you can learn with LinkedIn Learning!
• German Language Courses for any level
• All you can read with Bookster!

• Work from Home Option available
• Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
• Go on Vacation and get a Holiday Bonus!

• WorldClass & 7Card Gym Discounts
• Employee Assistance Program - Helpline 24/7

• Fixed salary compensation along with rewards & recognition performance-related bonus scheme
• Meal and Gift Tickets