Executive Assistant for General Management - TSR

Angajator: Continental
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 1 - 5 ani experienta
  • Timisoara
  • Actualizat la: 20.10.2019

    In the position of Executive Assistant you will be responsible to:

    * organize and keep up to date manager's calendar, schedule meetings and conference calls with clients, business partners and internal personnel;
    * plan, organize and ensure smooth running of meetings, workshops and other events;
    * collect, centralize, check received data and prepare various reports for the executive management;
    * perform a variety of administrative functions (e.g. prepare invoice analysis, create Shopping Carts, ensure signing of various documents);
    * ensure that office callers and visitors are courteously greeted and referred to the proper persons or answers their inquiries in the absence of the executive, if possible;
    * ensure synchronization alignment of the other team assistants of R&D for all common administrative activities;
    * coordinate executive management level meetings regarding content preparation of the presentations for the manager, take meeting minutes and ensure the application of agreements and topics of the meetings;
    * prepare presentations for the management in a convincing, clearly structured, sound and well founded manner;
    * create and maintain on regular basis (monthly, quarterly) a standard presentation for the organization;
    * maintain synchronization with corporate template, slides and peer organizations in the country. A mentor will support you to stepwise take over own responsibility after an initial training phase which will familiarize you with our products, tools, processes and organization.

    Job Requirements :

    * university degree (e.g. Foreign Languages, Law, Social Sciences, Communication);
    * at least 3 years experience in a similar position;
    * fluency in English;
    * German is a plus;
    * proficiency in MS Office;
    * organized and quality oriented;
    * able to handle confidential topics;
    * gets the things done in time, likes to solve problems;
    * very good communication skills.

    What we offer :

    * Integration Program in a professional, young & dynamic team;
    * Competitive Salaries (based on performance) & Benefits;
    * Health & Wellness (Private Health and Life Insurance, Sport activities etc.);
    * Stability;
    * International Work Environment & Traveling Opportunities;
    * Relocation Package for non-Timisoara Residents