Administrative Assistant

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Employer: Gi Group Romania
Domain:
  • Insurances - Financial Intermediaries
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 20.07.2019
    Short company description

    Gi Group este una dintre cele mai mari companii de resurse umane la nivel mondial, oferind servicii pentru dezvoltarea pieței forței de muncă. Grupul oferă servicii de muncă temporară și permanentă, recrutare și selecție, servicii de consultanță și training cât și alte servicii complementare.

    Requirements

    On behalf of our client, a global company, one of the leaders in the aeronautic field, we are recruiting Administrative Assistant.

    QUALIFICATIONS AND KNOWLEDGE:
    • High School Diploma
    • Ability to operate office equipment including mailroom equipment, scanners and alphanumeric keyboard
    • Ability to read and interpret documents
    • Ability to validate high invoice volume, while maintaining accuracy
    • Attention to detail
    • Fluent in English

    Responsibilities

    RESPONSIBILITIES:
    • Open mail and distinguish between the different types of documents received in the mail (i.e. invoice, acknowledgements, sales orders, statements, etc.) and route per guidelines;
    • Prepare vendor invoices for imaging including preparing batch sheets;
    • Scan invoices into document imaging system;
    • Perform quality check on invoice image and re-scan if needed;
    • Enter key data fields (e.g. invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into system;
    • Enter data field accordingly to pre-defined guidelines (e.g. no leading zeros, no dashes, etc.);
    • Identify correctly duplicate invoices and handled per instructions;
    • Verify work for accuracy and completeness;
    • Identify non-compliance of expected invoice submissions, and track for improvement.

    Other info

    BENEFITS:
    • Attractive salary package;
    • Meal tickets;
    • Medical insurance ;
    • Office work schedule.