Personal Assistant (contractor role)
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Angajator: | Oracle |
Domeniu: |
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Tip job: | full-time |
Nivel job: | 1 - 5 ani experienta |
Orase: |
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Actualizat la: | 12.06.2019 |
Remote work: | On-site |
Oracle, a global provider of enterprise cloud computing, empowers businesses of all sizes on their digital transformation journey. With 430,000 customers in 175 countries, Oracle provides leading-edge capabilities in Software as a Service, Platform as a Service, Infrastructure as a Service, and Data as a Service.
Our mission is to transform our world for the better through innovative technologies.
You will need to demonstrate a high degree of interpersonal skills. We require a candidate that has had experience working in complex, structured and highly processed corporate environments. The focus will be to ensure smooth and seamless integration and management of the VP’s office and other Senior Directors in the Team, applying pro-activity, initiative, discretion and confidentiality to all tasks.
SUCCESS CRITERIA:
Enable the VP to work as efficiently and effectively as possible
Effective management of the VP’s Office
Presents a professional image both internally and externally at all times, ensuring the reputation of the VP is maintained at a high level
Exceptional time management skills
Strong communication skills
Error free and timely correspondence
Uses initiative appropriate to the position and demonstrates a high degree of pro-activity
Eyes and ears for the VP across the business and wider organization
Ability to grasp future trends in digital technologies and act proactively
EXPERIENCE & PROFESSIONAL QUALIFICATIONS:
Experience at Executive level in a large corporate environment
Excellent written and spoken command of English – French is a plus
Excellent communication skills
Extreme Attention to Detail
Multitasking and analytical skills
Understanding of managerial, financial and administrative processes
Mature and professional behavior
Able to act autonomously with limited supervision, working on own initiative
Able to take effective action without always knowing the total picture
Creative thinker and problem solution finder
Project Management skills
Intermediate level skills in MS Outlook, Word, Excel and PowerPoint
Able to work in confidence with confidential matters
Ability to work under pressured deadlines
Ability to make decisions and be assertive where appropriate
Diplomatic and tactful
Marketing experience is a plus
KEY AREAS OF RESPONSIBILITY:
To manage the VP’s office in an efficient, effective and professional manner with complete confidentiality on matters where it is required
Proactive diary and email management
Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP’s time in accordance with his priorities for the business
Logistical support and ensuring that all travel arrangements are identified and made well in advance and compliant with Oracle travel policy
Manage regular weekly/monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items
Action, escalate and delegate all incoming email as appropriate
Daily monitoring and action of approval requests
Execution and delivery of management team and extended team off-site meetings
Facilitate information flow between VP's office and other internal/external groups
Review monthly KPI data and flag findings to VP
Maintain contact and relevant data for example – organization charts, customer profiles & statistics
Management of ad-hoc projects and project management to solution on behalf of the VP
Undertake some Marketing back office projects
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