Office Manager

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University degree;
Excellent communication skills verbal and written;
Fluent in English;
Advanced spreadsheet and numerical analysis skills (MS Excel);
Ability to write and deliver marketing and training materials (MS PowerPoint);
Ability to exercise tact and good interpersonal skills;
Time management skills;
Analytical skills;
Problem solving skills;
Ability to be pro-active with a sense of urgency;
Ability to read, understand and communicate technical documentation;
Be a self-starter, a highly motivated person able to work in a fast paced environment that is continually changing.

Order handling: receiving, processing and handling Romanian customer orders in Oracle platform;
Reply to customers/colleagues for enquiries from the warehouses mainly in Germany and Hungary;
Follow up orders and deliveries;
Checking returned goods lists;
Keep the evidence of all customer invoices follow up their due dates and credit limits, sending delivered documents to the customers (check and send confirmations and required specifications, as well as modified ones, check in and send invoices after the goods are loaded);
Create auto invoice, debit and credit notes when necessary;
Handling delivery/transportation claims received from customers;
Drafting sales reports and financial statements via Oracle;
Drafting wholesalers sell out report starting March 2016 sales;
Drafting various reports for the Company;
Contract database administration;
Primary accounting (cash book, timesheets, ordering meal tickets);
Year-end inventory;
Following and sending vendor/suppliers invoices to the accounting;
Checking and approving Romanian employees expense accounts;
Maintaining the relations with all suppliers for both offices (car fleet, flight tickets, fix and mobile networks, booking, office equipment);
Ordering stationary necessary for both offices Bucharest and Cluj;
Ordering protocol/administrative necessary for both offices;
Waste management ( selective collection for both offices, monthly and yearly reports).

Our client is an important producer on Romanian and Hungarian market of heating systems.