Administrative Assistant, Internship - Emerson

Description:

As part of the Automation Solutions Business Center, the Administrative Assistant will be working directly with the Business Center Director and the management team (over 40 leaders), helping them in all matters involving: travel, events, trainings, reporting, presentations. The role will be engaging with the entire Business Center organization which amounts to over 500 employees and mainly the input will be required for office support and administrative requests.

Responsibilities:

1. Support for the Group Director and the Management team of the Business Center Cluj:

• Organizing meetings/ conference calls / booking rooms;
• Administrative support (e.g. presentations, progress and status reports);
• Managing the agenda and documenting meetings of minutes;
• Organizing events for the stakeholders of the Business Center Cluj in relation to dedicated Customer Support Events;
• Arrange logistics for specific high-level visitors (hotel, transportation, catering);
• Organizing trainings, workshops, webcasts in Cluj for ASBC Cluj Employees.

2. Office Support for the Business Center Cluj Group:
 

• Follow up on administrative requests concerning the whole ASBC Group and Cluj Campus;
• Maintain and update health and safety records for the group;
• Update org charts, distribution lists and seating schemes for the group;
• Internal forms for administration of the group;
• Office supplies ordering & release for usage;
• Support with travel arrangements when required;
• Dealing with Suppliers for office supplies, events, transportation for the group visitors and respective contracts ;
• Manage travel phones and travel equipment;
• Manage the postal activity of the group in relation with couriers;
• Organize the implementation of the administrative procedures across the group;
• Act as back-up for the other Administrative Assistant of the Group;
• Any other requests related to day to day business activity.

Requirements:
 

• University degree, various;
• Previous experience in an similar administrative role within a multinational environment preferred;
• English skills, both written and spoken, at a mandatory advanced level;other European language preferred;
• PC skills: Ms Office package at an advanced level; MS Visio as a diagramming and vector graphics application knowledge preferred; Share point knowledge and usage.

About Emerson

Imagine being surrounded by intelligent, driven, and passionate innovators all working toward the same goal—to create groundbreaking solutions that leave our world in a better place than we found it. Emerson is a global technology and engineering company providing innovative solutions for customers in industrial, commercial, and residential markets.

Our Emerson Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production, protect personnel and the environment while optimizing their energy and operating costs. Our Emerson Commercial and Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency, and create sustainable infrastructure.

A dynamic environment is what you’ll discover at Emerson, a Fortune 500 company with $14.5 billion in sales and 155 manufacturing locations worldwide. Together, we’re changing the world, and we have all the resources to help you achieve your professional goals.

Whether you’re an established professional looking for a career change, an undergraduate student exploring options, or recently received your MBA degree, you’ll find a variety of opportunities at Emerson. Join our team and start your journey today.