Office Manager

Employer: Team Extension
Domain:
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 19.08.2017
    Short company description

    Team Extension is a nearshoring and offshoring technology company based in Bucharest, Romania.

    Working with us, you will have the opportunity to work with a wide spectrum of clients and projects. Our clients include startups and Fortune 500 companies that are based in Western Europe and in the United States.

    At our company, we are building a team of smart, motivated people who are passionate about helping the business continue to soar to new heights. We are well funded and in hyper growth mode. Come join a team where you can truly make a difference.

    Requirements

    -An entrepreneurial spirit and willingness to learn and grow
    -Self-motivation, initiative, and high energy
    -Ability to understand customers needs and requirements and translate these into profitable solutions for both the customers and the company
    -Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders Creative problem-solving skills
    -Strong time management skills
    -An entrepreneurial spirit, initiative, and high energy
    -1-3 years of team management experience
    -Proven experience as an Office manager, Front office manager or Administrative assistant
    -Knowledge of office administrator responsibilities, systems and procedures
    -Proficiency in MS Office (MS Excel and MS Outlook, in particular)
    -Hands on experience with office machines (e.g. fax machines and printers)
    -Familiarity with email scheduling tools, like Email Scheduler and Boomerang
    -Excellent time management skills and ability to multi-task and prioritize work
    -Attention to detail and problem solving skills
    -Excellent written and verbal communication skills
    -Strong organizational and planning skills in a fast-paced environment
    -A creative mind with an ability to suggest improvements

    Responsibilities

    We are looking for an Office Manager.

    Serve as the point person for office manager duties including:
    -Maintenance
    -Mailing
    -Supplies
    -Equipment
    -Bills
    -Errands
    -Shopping
    -Schedule meetings and appointments
    -Organize the office layout and order stationery and equipment
    -Maintain the office condition and arrange necessary repairs
    -Partner with HR to update and maintain office policies as necessary
    -Organize office operations and procedures
    -Coordinate with IT department on all office equipment
    -Ensure that all items are invoiced and paid on time
    -Manage contract and price negotiations with office vendors, service providers and office lease
    -Manage office G&A budget, ensure accurate and timely reporting
    -Provide general support to visitors
    -Assist in the onboarding process for new hires
    -Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
    -Liaise with facility management vendors, including cleaning, catering and security services
    -Plan in-house or off-site activities, like parties, celebrations and conferences