British Embassy - Events Internship

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. 
Job Category  Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory  Protocol, Visits and Events

Job Description (Roles and Responsibilities)  

The British Embassy in Bucharest is looking to recruit an intern for a period of 10 weeks who will assist with the organisation of the Embassy’s official celebrations to mark the Queen’s Birthday, Embassy official events and offer logistical support to the Corporate Services Section.

The ideal candidate should have good organisational and communication skills, enthusiasm, and a keen interest in events management. Being an intern at the British Embassy is an exciting opportunity to gain working experience in an international environment. During the internship period the candidate will have a designated mentor who will oversee the intern’s activities and provide advice and guidance as appropriate. 

During the internship the intern will be asked to:

• Attend planning meetings in house and on site, together with the Events Manager. Take notes during meetings and follow up on tasks delivery, as requested;
• Assist the Events Manager with routine administrative tasks, such as placing orders, preparing supplies, keeping databases up to date;
• Manage the event’s main guest list: managing the guests list, collecting RSVPs and following up on queries if necessary;
• Liaise with sponsors, to agree on technical set-ups for the Q-day, access permissions, staff lists;
• Do follow-up post-event work: assist Events Manager liaising with suppliers, sponsors, finalise on site arrangements / pickups; 
• Check stocks, update inventories and offer administrative support to the Corporate services team.

Essential qualifications and experience  

• Higher education degree (or currently enrolled in a higher education programme);
• Solid command of Romanian and English, both oral and written;
• Interest in British culture and events management;
• Good communication and organisational skills;
• Attention to detail;
• Very good IT proficiency (MS Office and Outlook).

Desirable qualifications and experience  

• The ability and confidence to interact with contacts at all levels;
• Flexibility and possibility to adjust working hours.

Required competencies  - Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience
Application deadline  16 May 2017 
Grade  Internship
Type of Position  Fixed Term, Full-time, Temporary
Working hours per week  35
Region  Europe, Eastern Europe & Central Asia
Country/Territory  Romania
Location (City)  Bucharest
Type of Post  British Embassy
Number of vacancies  1
Starting monthly salary (RON)  1,450
Start Date  1 June 2017 
Other benefits and conditions of employment  

This is a full-time position of 5 days (35 hours per week) for a fixed-term period of 10 weeks.

The internship period does not include any holiday allowance. Monthly salary is 1,450 RON gross.

The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of one month.

Staff recruited locally by the British Embassy are subject to terms and conditions of service according to Romanian employment law.

Additional information  

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. 
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. 
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.