Receptionist & GA Officer

For over 70 years, Samsung Group has been dedicated to making a better world through diverse businesses that today span advanced technology, semiconductors, skyscraper and plant construction, petrochemicals, fashion, medicine, finance, hotels and more. Our flagship company, Samsung Electronics, leads the global market in high-tech electronics manufacturing and digital media.

Role and Responsibilities

What is the role about?

As a Receptionist & General Affairs Officer, you will be responsible for the following activities:

-Welcome and support of partners, visitors, employees and external service providers;

-Coordination of all mail correspondence and couriers (registration, distribution, preparation packages, etc.)

-Register all the official documents that enters and leaves the Company and inform the beneficiary;

-Manage the temporary and visitor access cards;

-Check, prepare and attach the evidence and approve the invoices of the department;

-Performs the necessary arrangements and/or provide support events (catering, restaurant reservations, hotel and taxi reservations) for organizing various within the company;

-Manage office supplies stocks (stationery, kitchen, toilets etc);

-Maintain the office in the best condition;

-Support and coordinate with HR and IT departments for employees onboarding and exit process;

-Support other departments in organizing off-site activities (like workshops, conferences, meetings);

-Inform finance department about unbilled expenses from last month;

-Contact the suppliers or building administration in case of any issues and follow-up until is solved;

-Manage and supervise the travel process for SSCE employees and/or provides support for travel arrangements (taxi/hotel reservations) for Samsung employees from other countries;

-Manage the mobile phones stock and monthly subscriptions;

-Provide support in administrative activities (e.g. settlements, reservations, etc.) to the higher management team;

-Implement all the requests from direct manager and higher management;

-Communicate and ensure that employees are complying with internal policies and procedures;

-Be the first point of contact in the organization;

-Support with any ad-hoc request related to office administration.

Skills and Qualifications

Your profile:

-University degree;

-Computer literacy (Microsoft package – Office, Edge etc)

-Minimum 1 year experience in an administrative role (like Administrative assistant/Receptionist);

-Excellent written and verbal communication skills, English advanced level;

-Attention to details and discretion when handling confidential information;

-Excellent time management skills and ability to multi-task and prioritize work;

-Responsible, proactive, willing to help others;

-Available to work from office, Monday to Friday, 09:00-18:00.

-Why is Samsung SSC Europe the place to be?

Samsung is a global leader in technology, opening new possibilities for people everywhere. In our center you will be part of a dynamic team, in an international work environment. Being one of the best in the industry comes with hard work, but we also make it rewarding through:

Samsung is a global leader in technology, opening new possibilities for people everywhere. In our center you will be part of a dynamic team, in an international work environment. Being one of the best in the industry comes with hard work, but we also make it rewarding through:

-Compensation & Benefits: attractive salary & performance bonuses, meal tickets, lunch allowance;

-Health & Wellbeing: gym subscription, private medical care, daily fresh fruits in the office;

-Events (eg: Christmas Party, June 1st party, Halloween, Kids Party, team building, quarterly team events etc.);

-Learning & Development: Unlimited access to Samsung's learning platform, access to in-class training and various events / conferences, coaching programs;

-Family & Living: discount to Samsung products, 25 days of vacation per year;