Administrative Assistant

Humangest Romania este parte a grupului SGB Humangest Holding, grup cu capital integral italian, specializat in consultanta in domeniul resurselor umane. Obiectivul nostru este sa oferim partenerilor, candidatii potriviti nevoilor lor, precum si idei inovatoare pentru problemele ce pot aparea in domeniul resurselor umane. Humangest Group iti ofera solutii in gasirea unui loc de munca, atat in cadrul echipei noastre, cat si in cadrul companiilor client.

We are looking for an Administrative Assistant - Acquisition Department for one of our clients, a leading consultant in the field of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia.

We encourage you to apply for this position if you have:
• Previous experience of 2 or 3 years in an administrative role
• A degree in Secretariat or Administration field
• Advanced level of English language, French or German would be a plus
• Good knowledge of MS Office suit, especially Word and Excel

Soft skills:
• Ability to work in a team but also independently
• Team player with a friendly, open personality and a sense of humor
• Dynamic person who gets things done

Main responsibilities:
• To compile all necessary documents for RFPs within a strict timeframe by liaising with partners or any other entity holding the necessary information;
• To format the documents in accordance with the client’s requirements;
• To ensure proper dispatching of the documents, as well as tracking the consignment up to its final delivery to the recipient, within sometimes challenging timeframes;
• To provide required support to the operational teams during the recruitment process, including formatting and compiling CVs as well as related documentation in line with the requirements of the tender;
• To update and maintain the internal database used for expert searches;
• To support the team with any other required administrative tasks;
• To support the team conducting the Due Diligence process for business partners, ensuring all necessary documents are provided according to internal procedures;
• To follow up on any missing documents and ensure files are up to date;
• To help with the organization of internal trainings for company Staff;

What we offer?
• Competitive salary package
• Medical insurance
• Multinational work environment