Junior HR Administrator with French

The WSP Bucharest office, established in March 2006, comprises over 150 permanent staff covering Structural, Mechanical and Electrical engineering, Green Building Certification services, Environmental disciplines and Software development.

• Fully bilingual: French and English
• Proficient with HRIS systems (WSP currently uses ADP for HRMS and Taleo for recruitment and onboarding) along with electronic and physical file management;
• Advanced Microsoft Office Suite skills, especially powerpoint, excel, word, and outlook;
• Capable and comfortable operating independently with minimal supervision, able to work through new tasks;
• Strong attention to detail with accuracy;
• Excellent communication skills; proven ability to work with a variety of people, needs and personalities;
• Availability to work in the afternoon.

• Ensuring all processing requests by employees or the broader People & Culture team are responded to in a timely manner;
• Daily administration and maintenance of employee records in the HRIS system for new, existing and departing employees;
• Creating, processing and filing of all HR letters using pre-defined templates (i.e.offer letters, employment confirmations, leaves of absence). Highlighting any required template updates or inconsistencies that need addressing
• Administering the full resignation process and the final stages of the termination process related to outplacement support and release signoff
• Processing all employment status, reporting relationship, salary and promotion changes in Workforce Now (WFN)
• Co-ordinating all background and reference check processes and reporting results per define process
• Supporting our grants program including grant applications, calculating and tracking grant impacts
• Administer additional processes as required