Invoice Reconciliation Specialist

Employer: WNS Global Services
Domain:
  • Acquisitions - Logistics - Supplies
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 12.08.2022
    Short company description

    WNS Global Services is a recognized leader in business process outsourcing (BPO).

    We deliver value to our customers by bringing operational excellence, deep industry and functional knowledge to critical business processes. Our customers comes from various industries, such us: travel, insurance, financial services, healthcare, manufacturing, distribution and retail.

    We will welcome you in a global team and in a friendly work environment where you can professionally evolve. Looking forward meeting you!

    Requirements

    Company Description

    WNS Denali is a procurement-focused, technology-agnostic managed services provider that enables organizations to win at procurement: influence more spend through Category Management and transition to a New Procurement Operating Model. We support Global 1000 companies by offering an array of best-in-class procurement solutions, including Category Management, Strategic Sourcing and Category Management, Contract and Supplier Management, Tactical and Transactional Procurement, and Accounts Payable. We bring deep Category expertise extending across various direct and indirect spend categories.

    Our efforts to integrate human capital strategy into the overall growth strategy have been acknowledged on several leading platforms. We were recently recognized in the AON Best Employer 2017 rankings, a feat that we have achieved for the second consecutive year. The WNS-Denali office in Pittsburgh was named a Best Place to Work in 2016, 2017 and 2020.

    WNS Denali, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    Qualifications

    Required Skills and Experience:

    • Bachelor s Degree required
    • 3+ years of experience with database management and/or data analysis
    • Experience working in a high growth business environment
    • 2+ prior experience in  Accounts Payables and Procurement
    • Extensive knowledge of Excel required preferably at intermediate level; the ability to work with pivot tables and work with multiple spreadsheets simultaneously is required

    Knowledge, Skills, and Abilities:

    • Ability to think strategically and execute methodically
    • Ability to think and react in a high-energy, fast-paced environment
    • Excellent organizational skills including prioritizing, scheduling, time management, and meeting deadlines
    • Capable of explaining concepts clearly and credibly across all levels of the organization
    • Excellent English written and verbal communication skills in various settings
    • Ability to work independently and make sound judgment with minimal supervision
    • Must demonstrate a sense of urgency and the ability to prioritize tasks without minimal supervision
    • Confident, proactive, self-motivated, enthusiastic, quick thinking, goal and results oriented
    • Strong analytical and problem solving skills
    • Must be a team player who is comfortable wearing multiple hats


    Job Description

    As part of the Procurement Operations Team, the Invoice Reconciliation Specialist will be responsible for monitoring and participating in the reconciliation process of invoices uploaded daily by Accounts Payables Team in client system. Additionally, the Invoice Reconciliation Specialist will be responsible for working with Team members to ensure that PO and GR discrepancies uncovered during the reconciliation process are corrected in the system.

    To efficiently manage the Invoices received by their customer, an Invoice Reconciliation Specialist must perform a wide range of job duties and responsibilities. These may include, but are not limited to:

    Review daily the invoices missing GR, Invoices with incorrect GR posted or with PO mismatches and analyze them for reconciliation

    Manage the goods / services receipt of invoices to be used for analysis and reconciliation against generated invoices

    Follow up with requesters and users to post GR and educate them on the process when required

    Correct GRs posted incorrectly and communicate to the user the correct steps

    Work with Business Stakeholders and Buyers to ensure that discrepancies uncovered during the reconciliation process are corrected in the system

    Serve as the subject matter expert for Business Users and Stakeholders as it relates to updates, made within the system, necessary to reconcile invoices

    Serve as the primary point of contact for Business Users and Stakeholders as it relates to updates, made within the systems, necessary to reconcile invoices

    Work with the Team Leader and Process Subject matter expert to modify the Invoice Reconciliation process when necessary

    Responsibilities

    Job Description

    As part of the Procurement Operations Team, the Invoice Reconciliation Specialist will be responsible for monitoring and participating in the reconciliation process of invoices uploaded daily by Accounts Payables Team in client system. Additionally, the Invoice Reconciliation Specialist will be responsible for working with Team members to ensure that PO and GR discrepancies uncovered during the reconciliation process are corrected in the system.

    To efficiently manage the Invoices received by their customer, an Invoice Reconciliation Specialist must perform a wide range of job duties and responsibilities. These may include, but are not limited to:

    Review daily the invoices missing GR, Invoices with incorrect GR posted or with PO mismatches and analyze them for reconciliation

    Manage the goods / services receipt of invoices to be used for analysis and reconciliation against generated invoices

    Follow up with requesters and users to post GR and educate them on the process when required

    Correct GRs posted incorrectly and communicate to the user the correct steps

    Work with Business Stakeholders and Buyers to ensure that discrepancies uncovered during the reconciliation process are corrected in the system

    Serve as the subject matter expert for Business Users and Stakeholders as it relates to updates, made within the system, necessary to reconcile invoices

    Serve as the primary point of contact for Business Users and Stakeholders as it relates to updates, made within the systems, necessary to reconcile invoices

    Work with the Team Leader and Process Subject matter expert to modify the Invoice Reconciliation process when necessary