Office Assistant

Employer: Exiger
Domain:
  • Others
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 19.10.2021
    Short company description


    At Exiger we work everyday to make the world a safer place to do business in. Our experts and technology help clients prevent breaches, respond to risk, remediate issues and monitor activities. We are searching for people who think creatively to solve complex problems related to governance, risk and compliance thus delivering first class solutions for our corporate and government partners.

    Exiger’s core values are courage, excellence, expertise, innovation, integrity, teamwork and trust.

    Requirements

    Bachelor's degree required
    Advanced English language skills
    Personable and approachable disposition
    Detail-oriented
    Highly organized with a proven track record of keeping information clear and accurate
    Ability to multi-task and manage numerous priorities simultaneously
    Proficiency with Microsoft Office Suite
    Excellent communication skills and phone etiquette
    Prior Mac computer experience is a plus
    Flexible and adaptable
    Desire to provide outstanding service and support to colleagues and clients

    Responsibilities

    -Coordinate with global team members who are visiting our Bucharest office and assist them with details such as preferred transportation, hotels, access to the building etc
    -Assist IT department with remote distribution of laptops, monitors and other accessories
    -Maintain up to date the organizational charts of all Bucharest departments, monthly
    -Assist local managers with updating reporting lines in ADP and activating/inactivating employee profiles in Open Air
    -Assist Exiger employees who may be visiting the Bucharest office with details such as; preferred transportation, hotels, access to the building and other advice as needed
    -Serve as primary liaison to building management and facilities for all issues related to the physical condition of the office space
    -Inventory, order, and distribute kitchen supplies – coffee, tea, creamer, sweetener, napkins, paper towels, disposable plates and utensils, cups, beverages for vending machine, etc.
    Inventory, order, and distribute office supplies (including Exiger branded items) for individual and communal use
    Greet visitors to the office and connect them with the team member they are meeting with
    Answer incoming phone calls and transfer to the appropriate team member
    Receive incoming mail and packages and arrange payment and pick-up for outgoing mail and packages
    Place food orders for special meetings or events
    Regularly inspect common areas for tidiness. If necessary, coordinate with building management for removal of excess trash, etc.
    Review conference rooms’ meeting schedules daily and ensure conference rooms are presentable and adequately stocked with supplies – papers, pens, cups, etc.
    Other special projects and duties as assigned


    Other info

    We at Exiger are committed to equal opportunities and diversity. To remain an equal opportunity employer, we intend that no qualified job applicant or employee shall receive less favourable treatment because of their gender, marital or civil partnership status, sexual orientation, colour, race, ethnic origin, religion or political belief, disability or age. There will be equal opportunities in the recruitment, training and development and promotion of employees.