Team Lead with German

Employer: Linde Global Services Romania SRL
Domain:
  • Customer Support - Client Service
  • Management - Consulting
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • Timisoara
  • Updated at: 26.09.2021
    Short company description

    Since 2014, Linde Global Services Romania (LGS Romania) is the captive shared service center of Linde plc based in Timisoara, processing and supporting a variety of intra-company functions and services in the area of Order-to-Cash for Linde Germany and Linde Switzerland. In addition, global business streams of Linde plc as Business Reporting & Analytics, Continuous Improvement & Automation, are being actively supported by our professionals. 

    Requirements

    The personal and technical profile of our future team lead includes:
    • Great communication skills, both written and verbal
    • Mandatory advanced level of German language (B2-C) and medium level of English language
    • Good knowledge of MS Office package (Outlook, Excel, Word, PowerPoint)
    • Knowledge and experience using SAP and ticketing systems
    • Min. 2 years’ experience in Customer Service, Customer Support operations
    • Team management skills through clear roadmaps and effective communication
    • Organized and adaptable individual with effective time management; experience in working under pressure and in high volume environments
    • Great results focus and ability to track and monitor progress against plan; strong influence and impact; good expertise in performance management and team motivation
    • Customer focus: understand customer requirements; anticipate and meet the needs of customers; build long-term customer relationships; shares customer insight with employees; develop innovative customer solutions
    • Negotiation & Conflict Resolution: encourage involvement in negotiation, conflict resolution and problem solving; listen effectively, clarify situations, and facilitate consensus-building
    • Availability to adapt to the national holidays calendar of the client
    • Availability to travel

    Responsibilities

    The position holder will be a source of technical, process and procedural expertise, supporting all team members in the execution of all processes by:
    • actively managing and resolving customer or internal critical/ urgent business situations
    • maintaining agreed business and individual KPIs, actively managing performance targets to achieve required service level agreements
    • performing key operational tasks within the managed team: reviews, reports, approvals
    • coordinating, supporting, coaching and developing the managed team in all business activities
    • ensuring that all business documentation is captured, stored, shared and maintained adequately
    • promoting the corporate values and behaviors of the company

    Key operational and team management responsibilities:
    • Oversee and manage all daily functions of the back office and customer interaction processes
    • Prepare forecasts for the back & front activities activity
    • Deliver all departmental KPI's, achieving set targets and objectives within the inbound & outbound
    • Facilitate and organize training session for all team members and participate in recruitment of new analysts
    • Submit regular reports to management and seek new ideas and strategies to improve business performance
    • Build effective relationships with other teams and departments. Communicate all information clearly and in a timely manner
    • Understand all organization’s products, services, procedures and guidelines and communicate same to all team members
    • Keep up with trends and happenings in the industry and ensuring adherence to industry standards

    Team Leadership and Culture:
    • Provide clear leadership in terms of setting stretching targets for both teams and ensures fully coordinated approach between country teams and shared services business administration team
    • Ensure a harmonious working environment for all other team members and delegate duties to all team members
    • Act as a role model to others whilst striving to achieve high standards of performance and customer service

    Performance and Improvement:
    • Perform evaluation process with all team members; Conduct regular review of all team members performance and organize training sessions for under performers
    • Offer feedback and improvement resources
    • Maintain error log and promote debrief and feedback with all the team to promote quality
    • Challenge processes and procedures, identify and implement improvements to enhance the customer experience or improve operational efficiency

    Client relations:
    • Develop and maintain communication and collaboration with the clients; ensure that clients are always satisfied by providing prompt response and solutions to their challenges
    • Receive, investigate and propose solutions for escalation issues
    • Ensure all business administration KPI’s /SLA’s are delivered
    • Ensure whole team provide professional customer services – one that is fair and appropriate for the business and its customers

    Other info

    Team: Customer Service Centralization
    Reports to: Senior Regional Operations Manager
    Staff reporting: Customer Service Analysts
    Key internal contacts: All LGS departments, other local organizations of Linde plc
    Key external contacts: Customers, partners
    Type of role: Full-time, 8hrs/day, 40hrs/week, Monday to Friday 09 - 17hrs

    The Customer Service Team oversees Order-to-Cash functions, such as: Order management, Customer Master Data, Pricing & Contract Management, Asset Management, Customer complaints & Query management, Credit limits control, Invoicing, Debt collection, Blocking/Unblocking process, Inbound & Outbound customer service.
    Has as main focus the customer satisfaction by delivering high quality service, using professional language in contact with both internal and external customer, keeping professional attitude in any case of conflict situation.