Office Assistant

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For our client, one of the world's leading biotechnology and pharma companies, we are looking for an Office Assistant.

Requirements:

- Reasonable knowledge of managing a front desk activity
- Positive attitude and willingness to learn new skills
- Deliver assigned tasks in a timely manner
- MS Office knowledge
- English language – intermediate level, is a must
- Detail & quality oriented
- Experience within a corporate environment is a plus.

Responsibilities:

- Act as a good host for the visitors and handle protocol
- Send/receive telephone, fax & email queries
- Handle correspondence, courier orders and the Incoming / Outgoing Register
- Is responsible for cafeteria proper replenishment
- Ensure that the meeting rooms are properly arranged and make sure that everything is in place in case of a meeting
- Check meeting rooms every morning and after each meeting to ensure that the place is prepared for a new meeting
- Checking the Reception Mail Box, processing the invoices that we receive on that address, responding to inquiries, re-direct messages, responding to the voice messages, communicating with the couriers in case if there are problems regarding the correspondence
- Placing orders for cleaning, stationery and protocol products, respecting the agreed monthly budget
- Coordinate meetings and catering services
- Grant security access and handle badges for new hires
- Responsible for opening Ticket orders to the Landlord for office repairs
- Procurement responsibilities (creating purchase orders, contract administration, SAP Invoice processing)
- Offers support in events overseeing catering and /or other event planning activities
- Orders taxies upon request for visitors and employees
- Responsible for all other administrative duties and tasks as assigned / Support in projects organized by another department.

Benefits:

- An attractive salary package
- Office work schedule
- The opportunity to work in an international environment.