Internship - Admin HR

The Qualysoft Group was founded in Vienna in 1999. As an independent IT consultancy and service company, it supports its international customers by providing tailored IT solutions that are both flexible and innovative. Its main focus is on providers of financial and energy services, industrial firms, media/telecommunications companies, and institutions from the public sector.

Focused and organized person, dedicated, positive thinker, solution oriented
Excellent verbal and written communication skills and the ability to interact professionally with other employees and customers
Nice-to-have experience in an IT company
Basic understanding of accounting processes and procedures, financial reporting – school level
Excellent English language skills
Advanced MS Office skills (Power Point, Excel, Word)
Bachelor’s Degree or terminal year – Academy of Economic Studies (Business Administration, International Business and Economics) would be a plus; Psychology, Sociology or related field

You will have the following tasks with a different recurrence (monthly, weekly or daily):

ADMINISTRATIVE
Create, review, modify and translate documents using Microsoft Office Package
Sign for and distribute courier packages
Provide support in marketing activities such as: rebranding, business cards
Office purchases, communication with suppliers
Booking flight tickets & accommodation
Other tasks assigned by the management team

FINANCIAL
Issue monthly activity reports and follow up on the approval process
Monthly preparation of the documents for the accounting department (invoice registration, protocol notes, cash book, travel docs, etc) under the supervise of the Operations Manager

HR
Drafting employment contracts, additional documents, attestations, certificates, liquidation notes, recommendations, confirmations to the bank, PFA contracts, any other document in order to engage/terminate working activity of the employees
Planning & monitoring the contact with the employees regarding any legislative change with a direct impact in the field of activity
Monitoring the tasks that are in progress and timesheet management & compliance
Organizing team building events or any casual team gatherings

What we offer

Premium Medical package, lunch tickets, public transportation allowance (metro or bus), gym subscription and more
Startup environment, enterprise culture, cool working atmosphere
Great learning, international exposure, development possibilities
Flexible working program