HR Admin Specialist

Employer: Computaris
  • Human Resources - Psychology
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 19.09.2020
    Short company description

    Computaris is the R Systems European division, a global digital transformation leader that provides AI-driven solutions to clients across industries, through a broad range of technology & AI/analytics services.


    Problem-solving, including being able to identify issues and provide solutions in a timely manner
    Proactive looking legal changes and implementation
    2 years of experience on HR Specialist Rolls
    HR Inspector Certificate


    HR personnel administration: Hiring process, Contractual changes, Drafting job descriptions, Maternity decisions & documents, Termination process.
    Maintenance and update of employee data (hire, terminations, vacations, medical leaves, and other absences, etc.), ensuring the confidentiality of personal employee information.
    Payroll administration: reporting of work time data to the external payroll company and coordination of employee communication related to payroll matters.
    Monthly, quarterly, and an official reporting of HR related data.
    Legal guidance to managers and employees: advice on labor law and documents. Ensure compliance with local labor laws.
    Employee Data Management in HR System for ensuring data privacy, accuracy and integrity and confidentiality.
    Cooperation with different vendors: payroll, occupational health and safety, medical services from HR Admin Perspective.

    Detailed description of responsibilities:

    Hiring process:

    Prepare employment contracts for new employees.
    Prepare personal files (and update on regular basis).
    Ensure timely reporting data.
    Medical contact supplier for receiving medical check confirmation before hiring.
    Archive the hiring documents at the person file.

    Contractual changes:

    Prepare addendums, job descriptions.
    Reporting modifications.

    Maternity related documentation and process:

    Prepare documents and transmit info to employees/medical vendor/Revisal/any other authority involved.

    Termination process:

    Prepare exit documents.
    Prepare corresponding certificates for leavers.
    Employee files proper archive.

    Database HR administration & payroll vendor cooperation

    Ensure database is properly updated and in a timely manner with employees' data and any type of change that may appear within the life cycle of an employee.
    Implement transfers, promotions, bonuses, salary increase
    Work closely with finance team for preparing and checking payroll data, inform in timely manner about all changes from administrative perspectives related to employees' changes

    Employee relations

    Support and advice employments on HR admin related topics and documentation.
    Completion and issue of documents at employee's request (bank certificates, medical certificates, etc.).

    Other HR admin projects:

    Trial period
    International mobility
    Benefits administration
    Policy / procedure updates from HR admin area
    Support disciplinary process with the creation of documents
    Process improvement projects on HR admin area

    Other info

    Supportive working climate, a very talented team and the chance to be rewarded for outstanding performance
    technical training and certifications.
    Benefits package including medical insurance, flexible working environment, meal tickets and competitive remuneration, Bookster subscription, 3 sick days/year.
    Excellent social benefits: office massage, sport events, team buildings, team events, parties, lunch & learns and meetups.
    Central office location.