Office Assistant

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For our client, one of the world's leading biotechnology and pharma companies, we are looking for an Office Assistant.

Requirements:

Reasonable knowledge of managing a front desk
Positive attitude and willingness to learn new skills
Deliver assigned tasks in a timely manner
MS Office knowledge
English language – intermediate level, is a must
Detail & quality oriented
Experience within a corporate environment is a plus.

Responsibilities:

Act as a good host for the visitors and handle protocol
Send/receive telephone, fax & email queries
Handle correspondence, courier orders and the Incoming / Outgoing Register
Is responsible for cafeteria proper replenishment
Ensure that the meeting rooms are properly arranged and make sure that everything is in place in case of a meeting
Check meeting rooms every morning and after each meeting to ensure that the place is prepared for a new meeting
Checking the Reception Mail Box, processing the invoices that we receive on that address, responding to inquiries, re-direct messages, responding to the voice messages, communicating with the couriers in case if there are problems regarding the correspondence
Placing orders for cleaning, stationery and protocol products, respecting the agreed monthly budget
Coordinate meetings and catering services
Grant security access and handle badges for new hires
Responsible for opening Ticket orders to the Landlord for office repairs
Procurement responsibilities (creating purchase orders, contract administration, SAP Invoice processing)
Offers support in events overseeing catering and /or other event planning activities
Orders taxies upon request for visitors and employees
Responsible for all other administrative duties and tasks as assigned / Support in projects organized by other department.

Benefits:

Our client offers an attractive salary package and the opportunity to work in a international environment.