Office Coordinator

Are you naturally curious, comfortable exploring new solutions and have analytical skills?

We are looking for an Office Coordinator to ensure the smooth running of our office “with a view”

What You’ll Do

• You will be the glue that binds everyone together and the first person colleagues will approach when there’s a problem
• Involved in planning internal company events, meetings, luncheons, workshops, and other special projects
• Aiding with client reception as needed
• Helping organize and maintain office common areas
• Maintain office supply inventory
• Purchasing
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Maintain the office condition and arrange necessary repairs
• Maintaining office equipment as needed
• Operational support for CEO:
  Manage travel arrangements for CEO (and other people upon CEO’s request)
  Travel, hotel, car rentals, etc
  Complete expense reports
   

• Prior experience handling office responsibilities, experience in customer service, or related field
• Follow things through with resilience
• Highly organized multitasker who works well in a fast-paced environment
• Willingness to learn and to grow with the company
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
• Excellent English level