Office Coordinator

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  • Internet - eCommerce
  • IT Hardware
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 04.05.2020

    Are you naturally curious, comfortable exploring new solutions and have analytical skills?

    We are looking for an Office Coordinator to ensure the smooth running of our office “with a view”

    What You’ll Do

    • You will be the glue that binds everyone together and the first person colleagues will approach when there’s a problem
    • Involved in planning internal company events, meetings, luncheons, workshops, and other special projects
    • Aiding with client reception as needed
    • Helping organize and maintain office common areas
    • Maintain office supply inventory
    • Purchasing
    • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
    • Manage contract and price negotiations with office vendors, service providers, and office lease
    • Maintain the office condition and arrange necessary repairs
    • Maintaining office equipment as needed
    • Operational support for CEO:
      Manage travel arrangements for CEO (and other people upon CEO’s request)
      Travel, hotel, car rentals, etc
      Complete expense reports

    What You Need To Succeed
    • Prior experience handling office responsibilities, experience in customer service, or related field
    • Follow things through with resilience
    • Highly organized multitasker who works well in a fast-paced environment
    • Willingness to learn and to grow with the company
    • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
    • Excellent English level