Office Clerk / Administrative Specialist

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Employer: DB Engineering Consulting
  • Construction
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 10.11.2019
    Short company description


    We are looking for a competent Administrative Specialist to help with the organization and running of the daily administrative operations of the company.
    The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

    - Fluency in English, German will be a plus;
    - Knowledge of office administrator responsibilities, systems and procedures
    - Proficiency in MS Office (MS Excel and MS Outlook, in particular);
    - Familiarity with email scheduling tools;
    - Excellent time management skills and ability to multi-task and prioritize work
    - Exceptional communication skills including coordination skills, good personal presentation, oral and written communication skills, commitment, drive for results;
    - Ability to prioritize tasks and work under time pressure;
    - Responsible, accurate and meticulousness in carrying out tasks;
    - Attention to detail and problem-solving skills;
    - Excellent written and verbal communication skills;
    - High School degree; additional qualification as an Administrative assistant / bachelors degree will be a plus.


    - Perform day-to-day administrative activities according to our business;
    - Overseeing and supervising purchasing activities following and enforcing the Companys procurement policies and procedures;
    - Reviewing, comparing, analyzing and approving products and services to be purchased;
    - Managing inventories and maintaining accurate purchase and services to be purchased;
    - Supports the activities of the Design Unit by managing administrative work such as: travel plan, booking accommodation and transport for business travel;
    - Process data from clients and register into system;
    - Develop and maintain good business relationship with internal and external clients
    - Coordinate with IT department on all office equipment;
    - Complies with internal regulations of the company: code of conduct, standard operating procedures and any other regulations.

    Other info

    Deutsche Bahn offers a broad range of engineering services: In addition to spectacular, new and upgraded lines, it includes numerous modernization projects in the existing rail infrastructure.
    Our project portfolio: From A to Z high speed rail line to marshaling yard. We build and modernize railway infrastructure, equipment for passenger and freight services and to train formation and works, workshops and depots - with everything that goes with it!