Office Experience Assistant

Our team in Timisoara is the beating heart of project implementation within InSites Consulting. This is where all marketing research projects are being implemented and managed on an operational level, from technical development of research platforms and panel recruitment to quality checks, data analysis and overall project planning and management. Our recipe for success: more than 75 enthusiastic colleagues committed to deliver project excellence on a daily basis. Since 2011 our office has been growing at a fast pace and it is now the second largest team of InSites Consulting.

As Office Experience Assistant you are at the heart of our organization and contribute to the happiness of both the InSites team and visitors. You are the single point of contact for all day-to-day operations in the Timisoara office and you act as the local helping hand for our international Finance, IT & Operations and Marketing team.

YOUR RESPONSIBILITIES

• main point of contact for general office administration; responsible for local suppliers (cleaning services, facility maintenance, office security, communication with the landlord etc.) and sourcing for new suppliers of goods and services
• placing orders for weekly grocery, stationery and all goods necessary for employees to have a nice place to work, while keeping an eye on the budget
• registration of all invoices and follow up on payment; follow up on discrepancies on invoices
• preparation of monthly documents for external accounting partner
• handling the incentives for the research projects’ participants
• main contact for local authorities’ requests (National bank reports, National institute of statistics reports etc.)
• follow-up on IT&C material stock
• organizing the local transport for visitors and employees who travel

General requirements

• Bachelor degree: Administration, HR, Languages, Communication Sciences or a similar study
• Experience in a similar administrative role, preferable in an international context would be a plus
• Proficient in English, both spoken and written
• Good skills in Outlook, Excel and other MS Office programs

Necessary skills

• Eager to provide a top-notch service, both to internal and external clients, with a smile
• Able to multitask & prioritize
• Discrete and able to handle confidential information
• Good administrative skills, having an eye for detail
• Able to work independently, taking initiative
• Stress resistant
• Team player
• Sociable, spontaneous & last but not least fun to work with ;-)!

WHAT’S IN IT FOR YOU?

At InSites Consulting, we care about people and offer many opportunities to learn and grow. Join our young & diverse team of amazing people and make your career POP!

Benefits

• Highly competitive compensation package
• Flexible working hours, fit to your schedule
• Occasional remote working possible, thanks to our adapted technologies
• All-in health plan
• Easy access to sports, facilitated and co-paid by the company
• Elaborate induction training & regular online training tracks
• Modern IT & workspace equipment
• A senior coach helps you grow within the company
• Extra vacation days

Other perks

• Very cool modern office space
• Central location, close to the university
• Unlimited (very good!) coffee, tea, soda and sparkling water
• Fresh fruit on Mondays, fresh soup on Wednesdays
• Massage chair to relax your muscles
• Relaxing area with Xbox, ping pong table and foosball table
• Regular themed parties & teambuilding activities
• Happy moments celebrated
• International teambuilding every 1,5 years
• Sharpen your English skills thanks to the international team
• Company closing between Christmas and New Year