Administrative Services Officer

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Employer: Federal-Mogul Motorparts
Domain:
  • Acquisitions - Logistics - Supplies
  • Human Resources - Psychology
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 07.05.2019

    Main responsibilities:

    • Purchase order management from A to Z ( including contracts negotiations)
    • Compile data and/or conduct research for inclusion in reports and prepare reports as required for internal and/or external customers. Ensure reports are prepared in an accurate and timely manner
    • Plan and coordinate activities to secure repetitive deliverables
    • Maintain and/or update department policies, programs and procedures as assigned
    • Maintain department calendars as necessary; schedules conferences, meetings and appointments; notify attendees and makes necessary arrangements. May assist with making and confirming travel arrangements
    • Respond to inquires and ensure administrative responsibilities are handled in a confidential, timely and professional manner and provide excellent customer service to internal and external customers
    • Process administrative tasks such as travel expenses, orders creation and Invoice management
    • Maintain and update contracts in the contract repository and supplier tracking sheets.
    • Assist with start-up related tasks when required by the department Manager

     

    Qualifications:

    • Bachelor degree in Economics or related field
    • Minimum of 2 years experience in a similar job; exposure in multinational organization
    • Good written and verbal communication skills.
    • Must have good organizational, prioritization and attention to detail skills; ability to handle multiple projects and deadlines
    • Must have strong data entry skills.
    • Ability to maintain confidential information and data.
    • Ability to exercises limited discretion and independent judgment to respond appropriately to administrative needs.
    • Must be able to develop a basic knowledge of company operations and organizational procedures.
    • Proficiency in MS Office (Word, Excel and PowerPoint).
    • Proficiency in English