Junior Assistant

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Employer: A.T. Kearney
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • nationwide
    Updated at: 20.03.2019

    Purpose of Position:

    To provide general reception operations and administrative services, support for consultants/administrative professionals, taking care of the office maintenance and supplies ordering

    Primary Functions and Responsibilities:

    Daily open reception area
    Greet and announce visitors promptly and professionally
    Knows and follows procedures for handling emergency situation ( and is familiar with emergency numbers):
    Maintain a daily roster of visitors
    Maintain a daily roster of employee’s in/out status
    Assign temporary office space or conference rooms to visitors/employees
    Coordinate car service and taxi requests
    Ability to provide general Office Services support to all levels of staff (printing, binding, place service calls, shredding, etc.)
    Mail distribution
    Provide travel and visa support upon request
    Maintain office cleaning/maintenance schedule
    Order catering, office food, stationary and other supplies
    Maintain sufficient levels of office food, stationary and other supplies
    Taking care of the office in line with confidentiality policy of the company (morning and evening check)
    Flight booking and communication with CWT
    Preparation and collection of IT assets

    Communication Skills:

    Strong interpersonal skills; friendly, professional manner; ability to interact effectively
    Excellent telephone etiquette
    Ability to handle difficult and irate callers gracefully
    Excellent follow-up skills; take accurate messages and deliver them quickly
    Take ownership of callers requests; actively seek appropriate person to refer callers
    Flexible and team player

    Technical Skills:

    Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

    Other Requirements:

    Excellent English knowledge - Please apply using your English resume