Expediting Officer

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Employer: SAIPEM Romania
  • Acquisitions - Logistics - Supplies
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Ploiesti
  • Updated at: 31.01.2019
    Short company description

    Saipem Romania is a technology-oriented global contractor belonging to Saipem Group, one of the largest oil and gas contractors in the world. It operates as an international main contractor for the pipelines and sea-lines, power, environmental activities and infrastructures, with a sound reputation of reliability and excellence in engineering.


    The ideal candidate should have:
    -English (medium level knowledge mandatory, advanced level will be considered as a plus)
    -Minimum 3 years of experience in a similar position
    -SAP knowledge will be considered an advantage
    -Serious person and willing to work
    -Knowledge of contractual terms
    -Customs legislation knowledge: governing customs activities where the operation are carried out (dual use, customs documents/declaration, movement, reference number, VAT, customs tariff according to Harmonized Commodity Description and Coding System)
    -Knowledge of needed documents in order to arrange shipping activities (Packing list, Shipping Invoice, Certificate of Origin, specific declaration/certificates, etc)
    -Capability to manage shipping and customs activities coordinating internal and external personnel, according to supply critical level and products peculiarities


    ▪ Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays
    ▪ Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order
    ▪ Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates
    ▪ Facilitate the interface between Vendors and Saipem Functions involved in the supply chain activities
    ▪ Provide reliable and up-to-date information on supply progress status according to the delivery criticality
    ▪ Ensure a supply chain management approach in order to timely identify and manage any potential cause of delay and mitigate delays already detected
    ▪ Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials
    ▪ Ensure timely identification and management of "dual use"
    ▪ Guarantee SAP exhaustive and punctual updating
    ▪ Ensure the correct issuance of Goods Receipts and release of achieved Milestones
    ▪ Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates
    ▪ Support Liquidated Damages competent function to properly evaluate the reason of delay
    ▪ Support competent function in the definition of Vendor variation request/claims
    ▪ Issue Non-Conformity Reports and Punch Lists in case of not satisfactory inspection
    ▪ Ensure the vendor Manufactured Data Book review and approval
    ▪ Issue vendor performance feedback as per Saipem Vendor Management process