Expediting Officer

Saipem Romania is a technology-oriented global contractor belonging to Saipem Group, one of the largest oil and gas contractors in the world. It operates as an international main contractor for the pipelines and sea-lines, power, environmental activities and infrastructures, with a sound reputation of reliability and excellence in engineering.

The ideal candidate should have:
-English (medium level knowledge mandatory, advanced level will be considered as a plus)
-Minimum 3 years of experience in a similar position
-SAP knowledge will be considered an advantage
-Serious person and willing to work
-Knowledge of contractual terms
-Customs legislation knowledge: governing customs activities where the operation are carried out (dual use, customs documents/declaration, movement, reference number, VAT, customs tariff according to Harmonized Commodity Description and Coding System)
-Knowledge of needed documents in order to arrange shipping activities (Packing list, Shipping Invoice, Certificate of Origin, specific declaration/certificates, etc)
-Capability to manage shipping and customs activities coordinating internal and external personnel, according to supply critical level and products peculiarities

▪ Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays
▪ Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order
▪ Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates
▪ Facilitate the interface between Vendors and Saipem Functions involved in the supply chain activities
▪ Provide reliable and up-to-date information on supply progress status according to the delivery criticality
▪ Ensure a supply chain management approach in order to timely identify and manage any potential cause of delay and mitigate delays already detected
▪ Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials
▪ Ensure timely identification and management of "dual use"
▪ Guarantee SAP exhaustive and punctual updating
▪ Ensure the correct issuance of Goods Receipts and release of achieved Milestones
▪ Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates
▪ Support Liquidated Damages competent function to properly evaluate the reason of delay
▪ Support competent function in the definition of Vendor variation request/claims
▪ Issue Non-Conformity Reports and Punch Lists in case of not satisfactory inspection
▪ Ensure the vendor Manufactured Data Book review and approval
▪ Issue vendor performance feedback as per Saipem Vendor Management process