Back Office Admin Support - MS Division

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Employer: Temps
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 14.11.2018
    Short company description

    Temps is the leading company providing integrated HR services and workforce solutions for white collars professionals. Founded in 2010 as part of RINF group, historically we build our core expertise for the IT&C sector. Temps capitalized the market knowledge and expended its expertise to expanding industry sectors. The company has been growing out of passion for an outstanding performance for both candidates and clients. We continuously invest in technology and process digitalization as key components for a flexible and effective service.

    What differentiates us is what makes us stronger as a team. Values are what keeps us together and define us In our efforts to achieve goals, honor commitment and create a great service experience.

    Find your next career opportunity in our list of open positions. If you’re an experienced professional, that’s wonderful. If not, that’s still ok, as long as you have enthusiasm and drive. For us, it’s not about years, it’s about attitude.


    What we expect from you:

     Student or graduate
     Proven experience in a similar position, providing administrative support to one or several teams
     Very good knowledge of MS Office
     Very good command of English Language; German Language would be a plus
     Interpersonal abilities – basic relationship management skills
     Good organization skills, with high attention on details
     Meticulous, rigorous, perfectionist
     Punctual under all facets
     Good communication and team working skills
     Professional looking, elegant speech, fit for the working environment.


    Your responsibilities and everyday challenges:
     Organises the internal and external business trips of the MS/S departments
     Internal procurement activities of the MS/S departments.
     Liaise with providers and suppliers for the respective contract execution (eg: cleaning, office supplies, courier etc.)
     Greets visitors, supports for building access formalities and shows them to the meeting rooms.
     Organizes meetings and events of the MS/S departments, from the logistical and administrative point of view, including meeting room preparation
     Administrative activities for proper fileing and archiving of the official department documents for the MS/S departments.
     Mail preparation and shipping. Liaison with the courier.

    Other info

    Additional information:
     Contract period: limited for 12 months
     Hiring through personnel leasing