Executive Assistant

We are a Romanian brand that evolved to an international group that produces and delivers energy products. With 6,000 employees and a wide range of jobs, Rompetrol has operations in Europe and Central Asia, from oil trading and refining to petrochemicals production, retail and marketing of petroleum products to providing services to other operators in the Energy industry.

University degree;
At least 2 years of experience in a similar position;
Proficiency in MS Office;
Excellent command of English language;
Excellent command of Russian language;
Ability to organize and prioritize;
Excellent communication skills;
Client-oriented attitude.

Provide various secretarial services for the executive in order to keep an updated track of his activity:

Follow the agenda of the Managers in order to use rationally his working time;
Assist the Managers in daily meetings and activities;
Schedule meetings, attend work meetings and draft agenda/ minutes;
Screen incoming calls and correspondence, responding independently when possible;
Translate and draft emails from Romanian into Russian and English and vice versa.

Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:

Maintain ongoing interaction between the Managers and other departments within the company;
Participate and provide translation within business meetings with foreign clients;
Prepare the minute of the meetings and send them to meeting attendees.

Receive record and archive the correspondence in order to provide the information flow:

Draft documents and protocol correspondence;
Submit documents between company’s subdivisions by courier service.