Junior Document Controller oil&gas

Minimal professional qualifications: Formal higher education

Experience: Minimum 1 year experience

Other requirements:
• Must have excellent written and oral skills in English Language
• Ability to write official correspondence in English
• Administrative skills
• Communication & organization skills
• Familiar with project management
• Ability to administrate work in an efficient manner including document control, filing, establishing readable correspondence.
• Proficient in MS Office package (Word, Excel, Power Point, Outlook), Adobe Reader / Editor

Necessary abilities: Loyalty, diligent, team worker, punctuality, honesty and correctness, good organizer.

Control relations: In all working sites of ongoing projects reporting nonconformities discovered to direct supervisor

Is subordinated to:
• Project Manager
• DCC Coordinator

Attributions/ duties:
• Receive, record, identify, review, elaborate, distribute, multiply documents, drawings in accordance with the standard procedures of the Integrated Management System
• Perform edits and ask for approval of documents prior to official transmittal/ distribution
• Prepare documents for submission/ shipment
• Distribute internally controlled copies of documentation so that the latest revision is made available to all departments/ divisions.
• Distribute internally or externally controlled copies of documentation so that company or subcontractors’ documents are transmitted within agreed timescales and according to the distribution matrix, maintaining information confidentiality.
• Create archive with all project related documents
• Liaise with IT to provide access to documents/ records only to authorized personnel according to their responsibilities and specific duties, after prior discussion with superior
• Collaborate with all departments involved in project development.

Responsibilities:
• To be familiar with, respect and actively participate in the implementation of the company Integrated Management System and of the established quality objectives.
• To actively contribute to the improvement of the company management system
• To use only the latest versions of approved documents, plans, instructions, procedures
• To inform superiors with respect to non-conformities, incidents, etc
• To participate and lend support any time audits are carried out
• To ensure accuracy of data
• To control the handling of general, project related and eventually confidential correspondences
• To edit/ format documents as per document control guidelines and approved templates.
• To check/validate/verify all documentation, including correct numbering, revisions, status, format, title and legibility- Issue of standard and ad hoc reports and registers
• To assist in the development of standard process descriptions and documents commonly use in proposals, projects, operations, HSE and engineering
• Communicate document management issues
• Maintain updated records of all approved documents and drawings and their distribution clearly, ensuring these reflect accurate attribute and current document status
• Ensure the effective application of the Project document management processes, procedures, coding standards and tools
• Document Number, Revision Coding, Revision Status allocation