HQ- Office Manager (2 years contract)

Bitdefender is a global security technology company that provides cutting edge end-to-end cyber security solutions and advanced threat protection to more than 500 million users in more than 150 countries.Since 2001, Bitdefender has consistently produced award-winning business and consumer security technology, and is a provider of choice in both hybrid infrastructure security and endpoint protection. Through R&D, alliances and partnerships, Bitdefender is trusted to be ahead and deliver robust security you can rely on.

• • Proven office management, administrative or assistant experience; (2 years)
• Knowledge of office management systems and procedures;
• A minimum of two years of front desk or reception experience (min. 200 employees)


• Proactive and supportive attitude, showing initiative
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
* Language skills: English (advanced), French and Spanish would be a plus.

• Coordinate the Frontdesk and protocol activity:
• greet and direct visitors, arriving at Bitdefender Headquarters,
• Provides protocol tasks: receiving / driving while guests, ensuring the halls with food (water, coffee, sweets, fruit, etc.), check halls in between sessions
• Assist with meeting coordination and event set-up

Office Management activity:

• Manage relationships with the landlord regarding maintenance issues (Notify immediately the persons responsible regarding the damages and problems occurred inside the company
• Makes proposals to line manager and local managers to improve the physical working environment in the office;

Operational reception activity:

• Sort and distribute incoming mail and deliveries, decide the urgency of their distribution
• Assist with outgoing mailings and shipments
You are the warm and welcoming first point of contact.
Through friendly phone, email, & face to face networking, you’ll connect and develop supportive relationships with employees and visitors and suppliers, as well as manage the information passing through the Reception.

The Bitdefender offering:

• Having the best solutions in your briefcase
• Opportunity to work in a technically innovative company
• Be a part of a focused and dynamic team
• Career opportunities within a global business