Administrative Assistant

Schlumberger engineers, designs, and manufactures flow and pressure control technologies for customers working in the oil and gas industry worldwide.
A global organization provides support and delivers services using these leading technologies.

•University degree
•At least 1 year experience in a similar role – Receptionist / Administrative Clerk / Office assistant
•Good command of English language (comprehension, written and speech)
•Excellent computer skills – proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Internet usage
•Strong organizational skills
•Interpersonal and communication skills
•Attention to detail and accuracy
•Must possess initiative and ability to make decisions
•Ability to analyze data, draw conclusions and make recommendations.
•Relationship building – ability to collate information confidently from different areas of the business within tight timeframes
•Ability to work efficiently and priorities effectively in order to meet deadlines

•Handling – via email request, by telephone or personal discussion - all claims related to the working environment by making use the building’s facilities management & administration team (communication with the landlord’s technicians’ team for site related issues and access cards functionality )
•Placing stationery & consumables orders as well as when checking for order delivery accuracy, under the supervision of the Facilities Admin.
•Checking on stocks without supervisor’s intervention to efficiently utilize the storage capacity within the office
•Schedules and makes arrangements for meetings and conferences, including booking of meeting rooms, food service
•Keeps accurate and updated tracker for the archived documentation (invoices, customs papers, expense reports, etc.) and ensures smooth logistics with the agreed vendor for sending documents to the archive periodically
•Keeps DHL orders monthly tracker to be able to further provide input for invoicing accuracy purposes
•Keeps tracker and vendor relationship for the parking facilities within the AFI Mall, for the Bucharest based employees
•Process Travel & Expense reports, if required
•Must handles paper work and other small administrative tasks for various projects as required (HSE statutory & regulatory requirements, HR Recruitment & HR Admin Services, etc.)
•Prepares and translates different documents under the guidance of the supervisor and/or the department requesting the task being completed
•Provides assistance for expatriates ’on-boarding associated logistical activities such as keeping telephonic contact and be the single-point-of-contact between the expat employee and external contractors hired for: housing, customs clearance papers and related documentation for personal belongings transportation. The receptionist will also help with drafting electronic version of the visa related papers without getting involved in any out-of-office errands to register papers with Romanian authorities.
•Organize new starter office requirements in liaison with Manager/HR/IT and help in conducting new starter inductions. Maintain/update New Starter Induction Pack.
•Co-ordination of training activities, scheduling course dates, venue and logistics under direct supervision of the HR representative. Coordination, organization and chaperoning role in Ploiesti plant visits for the BFH new joiners.