Executive Assistant / Admin Assistant

• Axience is a professional business services firm and has been established with a credo of delivering “Integrated Bespoke Solutions” for our clients.
• We provide high quality bespoke and boutique style financial and business research services and have established ourselves as well regarded research firm with strong clientele, board and management team.
• Our offices are located in Mumbai and Noida, India and Cluj Napoca, Romania with extended sales and execution capabilities.
• At Axience we carefully hire at fresher and experienced level and develop our team even more carefully
• We are implementing aggressive growth strategy for next 3 years as we are experiencing unprecedented interest from our client helped by hard work we have put in over last eight years.
• To help and participate in this growth, we are now looking for smart and ambitious post graduates and graduates (year of graduation: 2015) with strong academic credentials and who would like to be part of a success story in next few years and be rewarded in terms of learning, quicker career progression and compensation.
• 2014 post graduates/graduates with strong academic credentials (cumulative GPA of 9.0 and above) and relevant experience in research, consulting, audit and accounting firms will also be strongly favoured

Academic and professional background:
• Graduate/ post-graduate degree in Economics, Business Administration, Marketing, Finance or Public Relations
• Other faculties are accepted as well subject to fulfillment of other criteria
• Consistent academic excellence (top 10% in class).
• We are primarily interested in candidates who graduated in Bachelor or Masters from the year 2014.

Required skills:
For roles at Axience, we believe that highly developed personal attributes such as smartness, sense of excellence, curiosity, and hardworking attitude, analytical and problem solving skills are as important as degrees and education. Some requirements for roles in question are:

• Exceptional verbal and written skills in English
• Quick thinker and problem solver
• Ability to cope with stress and work on tight deadline driven projects/tasks
• Must be presentable, polite and tactful with requisite aptitude to handle complicated issues through exceptional interpersonal and communication skills
• Should have strong knowledge of E-mail, Internet use, MS Office, MS Outlook, MS Word - however more important is general quickness and efficiency
• Quick learner and general aptitudes
• Ability to work with numbers
• Ability to identify accurate and available information

Desired skills:
• Pleasant personality
• Problem solving skills
• Proactive personality, determination and perseverance
• Ability to learn fast
• Ability to analyze and communicate
• Ability to prioritize and organize activities
• Ability to share relevant information
• Strong organizational skills
• Ability to work under pressure
• Team-player

The Executive Assistant will work with all the departments within the company, especially with the managers in order to assure the optimal running of the operational and administrative activities of the company.

The Executive Assistant will be the point of contact with people from both inside and outside the organization. Tasks are likely to include:

• General management of the office and partial HR responsibilities
• Maintaining the confidentiality and reporting to the manager, accountant and HR departments
• Assuring the coordination and communication between the manager and the other employees
• Supporting the recruitment process as well as interaction with various suppliers and customers
• Responsible for maintenance and tracking of company accounts, credit cards and budgets
• Keeps track of internal/external documents and ensure their integrity and preservation
• Keeps track of the expenses and make sure that all the invoices are paid and filed appropriately
• Responsible for book-keeping and internal financial trackers
• Maintains relationship with company’s bankers and assures the delivery of all the necessary documents
• Ensures that all the internal administrative tasks are accomplished
• Schedules meetings, books hotel rooms, plane tickets and make required payments
• Keeps track of the office supplies and maintains their stock as required
• Daily accessing, coordinating and updating the databases
• Preparing reports regarding the activities in the office
• Other administrative and secretarial duties

Candidates with "HR Certification" will be given higher importance and priority