Administrative Event Coordinator – Part time

VON Consulting is an HR Consultancy company, providing solutions and services in the following areas: recruitment and executive search, personnel leasing, payroll, administration and training.

- Proven experience in event coordination and administration, preferably with a focus on design.
- Strong organisational and project management skills.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively within a team and adapt to evolving priorities.
- Maintain a positive and professional demeanour in fast-paced environments

Education:
- Bachelor’s degree.

Experience:
- Experience in event coordination and administration, with a focus on design.

Skills:
- Strong organisational and project management skills.
- Excellent communication and interpersonal skills.
- Creative and detail-oriented with a strong sense of design aesthetics.

Technology:
- Proficient in Microsoft Office Suite and other relevant software.
- Familiarity with event management software is a plus.

Team Player:
- Ability to work collaboratively within a team and adapt to evolving priorities.
- Maintain a positive and professional demeanour in fast-paced environments.

Event Planning:
- Communicate effectively with vendors, clients, and internal teams to ensure seamless event execution.

Administrative Duties:
- Calendar management
- Meetings: organises meetings, prepares agenda, takes meeting minutes + follows up on action items
- Processing expense reports

Communication:
- Serve as a point of contact for clients, vendors, and participants, addressing inquiries and providing necessary information.
- Effectively communicate event details and logistics to all stakeholders.

In this role, you will be responsible for planning and executing a variety of events, from corporate meetings to social gatherings, while utilising your organisational skills to communicate/ engage with relevant stakeholders. The ideal candidate will possess strong administrative skills, and the ability to manage multiple tasks simultaneously.