Administrative Assistant (Temporary Contract -6 months)

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Employer: Cargill
Domain:
  • Agriculture
  • Legal Services
  • Administrative Assistance
  • Job type: temporary
    Job level: Student/Graduate
    Location:
  • BUCHAREST
  • Updated at: 31.01.2019
    Short company description

    CAREERS AT CARGILL
    Working at Cargill is an opportunity to thrive—a place to develop your career to the fullest while engaging in meaningful work that makes a positive impact around the globe. You will be proud to work for a company with a strong history of ethics and a purpose of nourishing people. We offer a diverse, supportive environment where you will grow personally and professionally as you learn from some of the most talented people in your field. With 150 years of experience Cargill provides food, agriculture, financial and industrial products and services to the world. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work. Learn more at www.cargill.com

    Requirements

    •Highschool degree;
    •Previous experience in contract and data management, creating reports, handling information for Databases;
    •Experience with gathering various data from different sources is an advantage;
    •Understanding commercial terms and various clauses of a commercial contract;
    •English language – Intermediate level;
    •Computer proficiency: Excel, Word, Outlook, Access;
    •Analytical skills and attention to details;
    •Organized and structured approach towards daily activity;
    •Result oriented, task prioritization, can act with little or no supervision;
    •Self-motivated, curious and eager to learn;
    •Sociable, builds collaboration relations easily;
    •Works well under time pressure.
    •Integrity, courage, conviction;
    •Optimistic, pro-active attitude;

    Responsibilities

    •Accurately and timely register and edit all sales and purchase contracts and/ or addendums according to received specifications from Merchants, Origination Manager and Field representatives, following the clear guidance provided by legal department, in company’s dedicated systems, to reflect the true nature of the business concluded, in due time indicated in the procedures or established internally in the department through defined work flow;
    •Register and update market, credit and limits for suppliers/ customers. Ensure documentation for the all the limits requests meets internal procedure;
    •Accurately and timely register in company’s operating system all modifications required by Merchants, Field representatives, Origination Manager, trade execution teams - according to working procedure and after the approval of the product line merchant; Change contract status in company’s operating system, according to contract format (copy or original) as soon as the contract is received; Create new partners in ERP software based on the procedure.
    •Archive all received contracts/ addendums (original/ copy) from partners, both sale and purchase, in specific folders according to contract number; always check if all info on the contract is compliant with system information, correctly and in due time; Scan and archive all contracts/ addendums in due time and correctly, in their specific file; provide other departments with required documentation;
    •Follow up on contracts compliance and document flow – send documents to be signed and ensure recovery of originals from partners.