Customer Operations Specialist with French

Employer: HP Inc.
  • Acquisitions - Logistics - Supplies
  • Quality Control
  • Customer Support - Client Service
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 23.04.2024
    Remote work: Hybrid

    The Customer Operations Specialist works within a European, multicultural and fast moving business environment, supporting the HP Customers/ Partners and Sales Force, within the area of order fulfillment. He/ she is located in a central order management team and has a wide variety of responsibilities: General Description:

    • Applies developed subject matter knowledge to solve common and complex business issues within established guidelines and recommends appropriate alternatives
    • Able to work independently up to minimal supervision on the recurrent business topics
    • May act as a domain champion and initiate projects addressing business topics of moderate to high complexity
    • Able to understand complex cross-functional business topics and focus on resolution
    • Ensures proper backup and handover during vacation and other absence
    • Applies internal policies to ensure HP policies and audit requirements are met
    Job Responsibilities: Backlog accountability
    • Manages customer/partner backlog to ensure that appropriate actions are taken to deliver orders within agreed SLA and according to business need
    • Reviews the backlog tools in use (e.g. E2E tool, FOM, or any other tool used by HP) on a daily basis and takes actions to bring the delayed orders back in contractual HP SLAs
    • Provide backlog analysis and summary report to customer and account team if and when required, in due time and with accurate information, as per the received requests.
    • Manages all claims, exceptions and special requests in the area of Customer Operations, in due time and in alignment with agreed procedures/policies, as per the received requests.
    • Coordinates customer’s change requests in due time and in alignment with agreed procedures/policies, as per the received requests, ensuring the accuracy of the task.
    Financial & revenue management
    • Ensures all orders are invoiced and closed in the systems, if not the case takes action to trigger the necessary invoice or provide the business justification to leave the billing open
    • Minimizes field inventory through constant analysis of the justification of each case and reports to Champion / TL
    • Keeps the volume of financial disputes to a minimum and actively works to closing them as soon as possible once they appear
    • Helps maximize the revenue on the accounts in quarter ends through collaboration with all involved stakeholders
    Communication & E2E coordination
    • CSR/ Operations Specialist is the first & unique point of contact of the customer for all questions, information & requests regarding the orders in process & the claims – he/she drives the customer engagement (reactive and proactive) by timely and accurate feedback given to the customer and internal stakeholders on order status and actions taken to optimize the backlog in order to deliver the goods/services with agreed SLAs
    • Provides consultancy and guidance to customer on order management cycle (via phone/ email) and ensures customer is aware of the order acceptance policy. Delivers in time and accurate information, as per the agreed process/ procedure and the client’s request
    • Interfaces internally to the country team, SC Order Fulfillment, Logistics, Credit & Collection, all relevant Sales Operations functions and ISS (India Shared Services) back-end team, in order to ensure the best way of delivering the tasks.
    • Provides consultancy and guidance to the account team on Customer Operations processes and policies
    • Confirm order is processed to customer for manual orders (where applicable)
    • Provide proactive status updates to customer and sales on order, especially on those at risk to be delivered out of SLA
    • Ensures all customer/ partner inquiries are acknowledged within 4 hours, including “status update or no-status-update”
    • Supports the ISS team, finds solutions to queries and issues raised and provides coaching and training as needed
    Escalation ownership
    • Accountable for providing in-time and accurate resolution of all order related escalations, regardless of the level they have reached
    • Ensures the Supply Chain Customer Operations escalation process is properly and efficiently followed at all times
    • Provides clear and proactive communication on escalation status to both customer and internal stakeholders
    • Escalates at appropriate point any operational recurring issues (high number of claims, IT issues, etc.), and follows the escalation to ensure the problems/issue is finally solved – if applicable.
    General responsibilities:
    • Ensures the accuracy of the processes and tasks from the Supply Chain Customer Operations department
    • Delivers the requested tasks in due time
    • Ensures the compliance of the processes, as per HP’s internal policies
    • Is aware and respects the internal policies and procedures from HP, both from a global and local level
    • Delivers any other task or  work related responsibility as requested by the manager
    OTHER RESPONSIBILITIES: JOB REQUIREMENTS: (Knowledge, skills, experience)
    • degree level education
    • experience in customer interaction
    • experience in working with multiple countries/sub- regions at a high level of complexity
    • fluency in English and French
    • fluency in other required European languages
    • medium to advanced Microsoft Office tools knowledge
    COMPETENCIES: (Behavior, attitude, capabilities)
    • Customer oriented –always keeps a customer focus
    • Team spirit
    • Flexibility and adaptability
    • Strong analytical skills
    • Ability to work and multitask under pressure
    • Meet agreed deadlines for action
    • Deliver quality outputs
    • Able to work independent with limited external help
    • Oriented towards continuous improvement
    • Accuracy on delivering work tasks 
    • Ability to prioritize workload, and manage a high volume of work with accuracy


    • Performance bonus
    • Medical subscription
    • Dental subscription
    • Medical insurance
    • Life insurance
    • Gym membership
    • Trainings
    • Courses
    • Certifications
    • Bookster subscription
    • Transport cost reimbursement
    • Discount for company products / discount for services of partner companies
    • Choose your benefits within a maximum budget
    • Flexible work schedule
    • Teambuildings / trips
    • Parties / company events
    • Laptop
    • Fun / Relax Area
    • Meal vouchers
    • Holiday vouchers

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