Executive Support Assistant & Travel Co-Ordinator

Employer: LSEG Romania
  • Internet - eCommerce
  • IT Hardware
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 22.02.2024
    Remote work: On-site

    Role profile
    This is dual responsibility role. The successful candidate in this role will provide executive support to of the LSEG Bucharest office and also act as on-site travel co-ordinator to support the colleagues of the LSEG Romania office. You will work with all levels of management within the Group and liaise extensively with other assistants externally and internally. The role requires an experienced, calm professional with good interpersonal skillsKey responsibilities

    o Diary management for assigned Executives/team members, organise internal and external meetings;
    o Provision of general and ongoing administrative and organisational support to team members as required
    o Dealing with incoming communication;
    o Ensure meetings are well-prepared in advance by liaising with attendees, organising venue and other requirements;
    o Building and maintaining strong working relationships both internally and externally;
    o Devising and maintaining office systems, including data management, filing, etc;
    o Tracking and processing of expenses;
    o Any other ad hoc tasks as may be required including "buddy" cover of peers where required;
    o First point of contact for team queries with an administrative focus.Travel Coordinator
    o Delivering a high-touch, end to end, executive level service. Global Travel Team members are required to research often complex itinerary options and ticket combinations and visas from any point of sale in the world in accordance with the Global LSEG Travel & Expense Policy and Guidelines. Team members must ensure the Group's Duty of Care is delivered, mitigating travel risks.
    o Monitoring and administering the legal obligation for Duty of Care to ensure that risk is mitigated as far as possible. Arranging bespoke requirements including physical security briefings, security transfers and accommodation where required.
    o Dealing with any in trip issues the traveller may encounter, itinerary changes and extensions to travel. Continuously and actively monitoring geo-political situations that may affect travellers.
    o The Global Travel Team are required to optimise cost savings, and to ensure most effective routes and ticketing are provided as appropriate.
    o Provision of travel bookings may be made in co-ordination with LSEG Executives, Executive Assistants, Corporate travel agency, and other suppliers associated with the end to end provision of business travel.

    Candidate Background
    o Similar experience in an administrative role; and
    o Strong organisational skills and attention to detail
    o Clear and well-articulated written and spoken English
    o Polished & professional. Communication & organisational skills are key.
    o Flexibility to work on shifts and extended working hours when required.
    o 3-4 years' experience as an Executive Assistant, relevant travel industry experience is a plusKey Skills
    o Ability to build and maintain relationships up to all levels both internally and externally;
    o Highly organised and able to prioritise effectively;
    o Excellent communication skills;
    o Resilience, tenacity and tact;
    o Able to liaise effectively; team player. Willing to learn and take direction;
    o Able to act as a credible representative for the executive(s);
    o Excellent MS Office and document creation skills;
    o Sound literacy and numerical skills;
    o Flexibility, discretion and ability to respect confidentiality at all times;
    o Appetite for hard work and dedication to work hours required of the role.

    We are looking for intellectually curious people, passionate about the bigger picture of how technology industry is evolving, ready to ask difficult questions and deal with complicated scenarios. If you are creative and a problem solver, this is the place to be as will be supporting you to fast-forward your career.

    We maximize each employee's potential through personal development and through a wide range of learning tools both formal and informal. We believe that remunerating our people with competitive salaries and a range of attractive benefits such as:

    25 days' holiday per year
    1 additional day off for your Birthday
    Annual wellness allowance
    Share Purchase Plan
    Medical Health Insurance
    Medical Subscription (preventive medical services)
    Dental Coverage
    Life insurance
    Pillar 3 Private Pension
    Meal Vouchers
    Flexible Benefits
    Volunteering Events
    Team Buildings

    LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

    Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

    Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

    LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

    We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

    Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject.

    If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.