Office Assistant with French

Employer: Trenkwalder Romania
Domain:
  • IT Software
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 23.07.2024
    Remote work: On-site
    Short company description

    Noi suntem Trenkwalder, unul dintre cei mai puternici jucători ai pieței de HR din Europa Centrală și de Est. Atât obiectivele noastre, cât și acțiunile, vorbesc despre oameni, povești de succes și o piață a forței de muncă mai bună.

    Unde ne găsești:

    Sediul nostru din București:
    Calea Griviței nr. 82-98, Sector 1, București, Cod Poștal 010705

    Requirements

    • Bachelor’s degree
    • English and French language – advance level
    • Proficient in using the Microsoft Office suite at an intermediate-advanced level
    • Previous experience in administrative roles
    • Good communication skills with clients and colleagues: empathy, diplomacy, and proactivity
    • Ability to organize and prioritize tasks
    • Efficiently managing responsibilities
    • Ability to learn quickly
    • Ability to meet deadlines
    • Attention to detail
    • Politeness, integrity, seriousness, confidentiality

    Responsibilities

    · Receiving correspondence and forwarding it to the appropriate departments/recipients
    · Greeting visitors and ensuring protocol for guests/visitors
    · Scanning documents for the sales department (contracts, additional documents) received by courier; sending these documents to the sales department for confirmation and forwarding them for signing
    · Recording all documents entering/leaving the company
    · Recording orders received from customers for receipt rolls, forwarding them to the hardware department, and preparing the orders for invoicing
    · Recording received invoices and forwarding them to the accounting department
    · Collecting, scanning, and archiving contracts/documents; uploading them for signature.
    · Ordering hardware from suppliers and recording invoices for inventory management.
    · Verifying employee expense reports.
    · Maintaining relationships with banks and suppliers.
    · Sending reminders to clients about overdue invoices.
    · Updating payment records in the system.
    · Booking airplane tickets/hotel accommodations for partners or colleagues
    · Performing any other duties and/or tasks assigned by top management
    · Checking emails and forwarding them to the relevant departments
    · Ordering office supplies

    Other info

    Attractive salary package
    Flexible working hours
    Meal tickets
    Discounts of 20%-25% at some of the restaurants in our portfolio
    MedLife medical subscription
    Subscription to Bookster
    Discount World Class/7card membership
    An extra day off for your birthday
    Annual Performance Bonus

    Monthly salary offered

    6000 - 7000 RON

    Benefits

    • Annual bonus
    • Medical subscription
    • Gym membership
    • Trainings
    • Bookster subscription
    • Transport cost reimbursement
    • Extra days off
    • Laptop
    • Mobile phone
    • Meal vouchers

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    BUCURESTI,

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