Team Assistant & Business Administration Finance Support

Employer: Siemens Energy
Domain:
  • Accounting - Finance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 19.05.2024
    Remote work: On-site

    A Snapshot of Your Day

    As part of our team, you will be responsible for the team administration of our Gas Services Community to support with internal processes.

    Your focus is on internal operational support often linked to our financial business administration. You will support as multiplier after learning our internal tools and be part of all team related communication aspects. With it you will play an important role in shaping the smooth process execution and support the team to meet customer expectations.

    How You'll Make an Impact

    • In your new position as Team Assistant / Financial Support you maintain the agenda of the GS Team-Meetings and assist in planning appointments, management meetings, conferences etc. for the Head and its Team.
    • You will perform sensitivity analysis for the department leadership-team including forecasting support. This includes regular interaction with the finance team.
    • Attend meetings and keep minutes when needed as well as maintain and follow up on the action items.
    • Create Purchase Order Requests.
    • Draft formal letters and emails when needed.
    • Handle and prioritize outgoing and incoming correspondence (e-mail, letters, packages etc.)
    • Make travel arrangements for the Head of the Function and Team when needed (flight & hotel booking, visa, other required documents)
    • Coordinate with Business Units, Corporate Functions, and team assistants, as well as customers and third-party organization for meetings, projects, etc.
    • Handle confidential documents ensuring they remain secure.
    • Handle expense claims for the when needed.
    • Maintain electronic and paper records ensuring information is organized and easily accessible.
    • Support other team members in the Executive Management team when needed.
    • Lay foundation for further optimized on-boarding of new joiners in the team.
    • Other tasks as needed and assigned.

    What You Bring

    • We look forward to meeting you if you have proven experience in administrative roles with a financial background.
    • As you act in an international environment you bring business-fluent English language skills, German in addition is an advantage.
    • You are a reliable team player with a sense of ownership and take initiative and have solid administrative process understanding.
    • Proficient in MS Office (Outlook, Word, PowerPoint, Excel, etc.)
    • Excellent organizational and time-management skills
    • Outstanding communication and collaboration abilities
    • Ability to work independently and make decisions in your area of responsibility.
    • Integrity and confidentiality

    Who is Siemens Energy?

    At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 94,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we're also using our technology to help protect people and the environment.

    Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

    Find out how you can make a difference at Siemens Energy: https://bitly.ws/ZFwV

    Our Office

    Siemens Energy's location in One Cotroceni Park is more than just an office space - it's a hub for a vibrant and thriving community. Nestled in the heart of Bucharest, this urban development is the perfect place to work, surrounded by green spaces, shopping destinations, and everything the city center has to offer. And with the Academia Militara subway station just a 3-minute walk away, getting around the city has never been easier.

    Our Commitment to Diversity

    Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character ??? no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

    Rewards/Benefits:

    • Your lunch with SE meal tickets
    • Keep your brain fit with our trainings
    • Special for books lovers - Bookster
    • Stay safe and healthy with our medical subscription
    • Think about your future too with Privat Pension Pilon III
    • Take care of yourself with our Wellbeing Initiatives

    Jobs & Careers: [2] [2] [2] [1] https://www.siemens-energy.com/global/en/company/jobs.



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