Junior Front Desk Consultant

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Employer: Systematic
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 08.05.2024
    Remote work: On-site
    Short company description

    Never stop developing

    At Systematic we believe that a line of code created with intelligence and innovation can advance societies, boost businesses, and change lives for the better.

    Systematic is an international software company with a Danish-inspired culture specialising in society-critical solutions across healthcare, defence, and library and learning.

    When you join us, you become part of a worldwide community of dedicated colleagues. People driven by passion and the opportunity to truly make a difference – where it matters the most.


    Are you the team member we're searching for?

    ▪ You possess a bachelor's in a relevant field such as Administration or Management.
    ▪ You have 1-2 years of work experience
    ▪ You have experience working with Microsoft Office.
    ▪ As a person, you are people-oriented, structured, driven, independent, proactive, and diplomatic.
    ▪ You are fluent in English and thrive to work in an international environment.


    Your Daily Impact as a Front Desk Consultant

    Your main role will be to efficiently manage and coordinate front desk operations for our Romanian office.
    In short, you can look forward to:

    ▪ Provide general support and guidance (front desk specific) to Systematic employees and office visitors
    ▪ Handle physical documents and correspondence
    ▪ Ensure access control and security tasks are implemented as per the group and local policies and procedures (e.g.: access cards orders, ▪ permanent and temporary access cards database maintenance, etc.)
    ▪ Support on facility services tasks (e.g.: coordination with building reception and/or building facility responsible on office deliveries, visitors, etc.)
    ▪ Support on ensuring office supplies availability as per day-to-day needs
    ▪ Liaise with the rest of the department to handle requests and queries from the stakeholders (e.g.: Management Team, Recruitment team, Procurement, others)

    Other info

    What we offer:

    ▪ At Systematic, we focus on both personal and professional growth within a stable and innovative work environment that prioritizes employee well-being
    ▪ Up to 23 vacation days, 21 days standard to which 2 more days can be added if you have more than 10 years of work experience.
    24h (3 days) extra per year for personal time off for all employees.
    ▪ Access to wellness and well-being services through dedicated platforms
    ▪ We foster a sense of community and connection through a range of events, including out-of-office gatherings with your colleagues and access to Systematic's tech events and corporate activities during office hours.
    ▪ Enjoy daily fresh meals, fruits, pastries, and beverages in our canteen and delightful terrace.
    A flexible benefits program - you can mix your benefits by choosing from different kind of Services on a very dynamic platform – Benefit Online, such as:
    ▪ Private medical subscription - you can choose from 3 providers
    ▪ Private pension
    ▪ Meal or vacation vouchers
    ▪ Gym subscription.

    Practical information:

    ▪ Our team is based in Romania and Denmark, with collaboration and occasional travel between the two locations, so you should expect one business trip per year.
    ▪ Please note that you must be able to present a clean criminal record and have lived in a NATO/EU country for the past seven years as we work with security-classified projects. Read more here.
    ▪ We will be assessing applications on an ongoing basis as we wish to fill the position as soon as possible.


    • Medical subscription
    • Trainings
    • Courses
    • Extra days off
    • Flexible work schedule
    • Parties / company events
    • Laptop
    • Mobile phone
    • Parking space
    • Fun / Relax Area
    • Meal vouchers
    • Holiday vouchers

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