Project Team Assistant

Employer: Siemens Energy
  • Internet - eCommerce
  • IT Hardware
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 02.03.2024
    Remote work: On-site

    A Snapshot of Your Day

    Provide clerical and administrative support to the Head of Department and Project Team (handling and tracking of project correspondence, coordinates and establishes all travel arrangements, and reconciles travel and expense reports, etc )

    How You'll Make an Impact

    • Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events
    • Office management: procuring/coordinating office equipment (furniture, DP equipment, stationery etc.) communication, documentation, office organization, visitor support, creating orders for further education, seminars, IT equipment
    • Collate and process all signature/authorization requests in accordance with signature protocol on behalf of the Project Management and Project Team also attending to customers and visitors (via telephone, handling enquiries in writing etc.)
    • Planning, booking and accounting for local and international travel, as well as applying for visas
    • Complete timesheets and expense claims on behalf of the Project Management and Project Team, Compilation of monthly performance measurement material and reports, support the project teams with the generation of documentation and correspondence (e.g. reports, risk logs etc.) liaising with other departments
    • Processing/support of personnel procedures (hirings, terminations, appointments, signature authorizations, checking of timesheets), also induction new starters into their project team ensuring the HR process

    What You Bring

    • More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.
    • Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
    • Able to deal with customers, colleagues and suppliers in a polite and professional manner.
    • Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
    • A self-starter who has demonstrated the ability to work under the minimum of supervision
    • Ability to adapt to new situations and deliver professional support to other functions in the team.
    • Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner.

    About the Team

    "Let's make tomorrow different today" is our genuine commitment at Siemens Energy to all customers and employees on the way to a sustainable future.

    Within our project organization we drive the energy transition by managing, engineering and constructing big electricity infrastructure projects.

    We work on customized solutions for power plants, whether it is the most efficient conventional power generation, industrial application for process steam or heat generation, hybrid solutions including renewable energy and their integration or making big steps toward decarbonation with hydrogen producing plants or environmentally friendly power generation on ships and barges. Further we are EPC contractor for high voltage converter stations -whether it is onshore or offshore- for transmission highways, high voltage substations and other grid technology projects to make electricity supply fit for future.

    Who is Siemens Energy?

    At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 92,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we're also using our technology to help protect people and the environment.

    Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

    Our Commitment to Diversity

    Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character ??? no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.


    • Your lunch with SE meal tickets
    • Keep your brain fit with our trainings
    • Special for books lovers - Bookster
    • Stay safe and healthy with our medical subscription
    • Think about your future too with Private Pension Pylon III
    • Take care of yourself with our Wellbeing Initiatives

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