Office & Business Support Specialist

Short company description

Who we are?

We are Grant Thornton. We go beyond business as usual, so you can too. Grant Thornton Romania was founded in December 2010. During this period, our company has been continuously committed to providing quality and value services to clients. We are dedicated to serving the needs of privately held business and public interest companies delivering assurance, tax and advisory services. We approach all assignments by combining excellent consultancy services and dedicated, professional staff with experience at both local and international level. Over the last three years we are the fastest growing large accounting organization and we are constantly evolving and developing alongside our clients. Grant Thornton International is one of the world’s leading organizations of independent assurance, tax and advisory firms. With more than 80,000 Grant Thornton people, across over 150 countries, we are focused on making a difference to clients, colleagues and the communities in which we live and work.

What do we value?

We are a young team of professionals who have in common the Grant Thornton core values: Collaboration, Agility, Respect, Excellence

Here at Grant Thornton, we like to think big!

Requirements

At Grant Thornton Romania, we are looking for an organized and proactive Office & Business Support Specialist to join our team.

This is a diverse role combining office administration, business operations coordination, executive support and client-facing responsibilities. Based at our office reception, you will play an important role in ensuring smooth day-to-day administrative operations while providing support to our partners, colleagues and business activities.

This is not a traditional receptionist position. We are looking for someone who enjoys taking ownership, managing different types of responsibilities and becoming a reliable point of contact for both internal and external stakeholders.

What will you do?


Office & Business Administration

Prepare and format contracts, business proposals, presentations and other commercial documents;

Coordinate administrative workflows and ensure proper documentation and follow-up;

Manage the firm''s internal time-tracking system and related administrative activities;

Coordinate vendor onboarding procedures, including supplier documentation and contract administration;

Organize and coordinate business travel arrangements in accordance with the firm''s Travel Policy.


Executive & Team Support

Provide administrative and organizational support to Partners, management and colleagues;

Assist with scheduling, correspondence, documentation and other office-related activities;

Coordinate various administrative requests and ensure timely follow-up;

Support the implementation and continuous improvement of internal administrative processes.


Reception & Client Experience

Welcome and assist clients, visitors and business partners in a professional and friendly manner;

Act as a first point of contact for visitors and ensure a positive experience from their arrival;

Manage incoming calls and direct enquiries to the appropriate colleagues;

Maintain a professional, organized and welcoming Reception area.

Responsibilities

What are we looking for?

Essential requirements

University degree in Business Administration, Management, Economics, Law, Communication, Foreign Languages or a related field;

Previous experience in office administration, business support, executive assistance, office coordination or a similar role is considered an advantage;

Excellent command of English, both written and spoken;

Strong Microsoft 365 skills, particularly Outlook, Word, PowerPoint and Excel;

Excellent organizational, communication and document preparation skills, with strong attention to detail;

Professional and confident approach when interacting with senior stakeholders, clients and external partners;

High level of discretion, reliability and professionalism when handling confidential information;

Proactive mindset, adaptability and willingness to take ownership of responsibilities.

Other info

What we offer

Flexible benefits package within an allocated monthly budget;

Private medical subscription, with the possibility of including family members at preferential rates, and accident insurance;

Continuous learning opportunities, technical training and professional mentoring;

Financial support for relevant professional qualifications and certifications, in accordance with internal policies;

Access to professional resources and knowledge-sharing opportunities within the Grant Thornton international network;

Additional days of annual leave, in accordance with internal policies;

Clear opportunities for professional growth and career advancement based on performance and individual development.

Grow your career with Grant Thornton Romania!

Join a team where your contribution matters, your professional development is supported and you have the opportunity to work on challenging projects alongside experienced professionals.

We look forward to receiving your application!

Benefits

• Performance bonus
• Medical subscription
• Choose your benefits within a maximum budget
• Extra days off
• Teambuildings / trips
• Parties / company events
• Meal vouchers