Senior Document Controller

Short company description

At AECOM, we believe infrastructure creates opportunity for everyone – uplifting communities, improving access and sustaining our planet.
We’re committed to managing our business with the upmost responsibility and to always strive for better — be that reducing emissions, creating social value or diversifying our senior leadership and workforce.

We understand both the urgency of the challenges facing our society and our responsibility to act in an impactful and enduring way. We’re leading the change towards a more sustainable and equitable future, partnering with those who want to make a positive difference in the world.

We’re listening to clients and the communities we serve in order to improve lives and livelihoods, and to create sustainable legacies for generations to come.

Thinking without limits is what keeps us at the vanguard. Ideas have no borders, and this ethos is embedded in our culture. The full scope of our global expertise is available to anyone who needs it, wherever they are based.

We’re trusted advisors — planners, designers, engineers, consultants and program and construction managers — delivering professional services spanning cities, transportation, buildings, water, new energy, and the environment. Working throughout the project lifecycle, we’re one team driven by a common purpose to deliver a better world.

Our History

AECOM launched when a handful of employees from design and engineering companies shared a dream of creating an industry-leading firm dedicated to delivering a better world.

We became an independent company formed by the merger of five entities. While our official founding was in 1990, many of our predecessor firms had distinguished histories dating back more than 120 years.

Since then, more than 50 companies have joined us and, in 2007, we became a publicly traded company on the New York Stock Exchange.

Requirements

Minimum Experience and Qualifications:

- BSc degree in Project Management or relevant field.
- Proven work experience as a Document Controller or similar roles.
- Requires BA/BS + 4 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education.
- Working knowledge of Document Control software EDMS.
- Advanced Spanish language skills.

Ideal Candidate:

- Candidates should have a good understanding of the Document Control function and have past experience of working as a Document Controller (preferably within the engineering, environmental sector or a related sector).
- Excellent knowledge of English with correct spelling, grammar, and punctuation
- Strong interpersonal, communication and customer service skills are also essential because document control specialists regularly communicate with internal and external business partners.
- Ability to prioritize, manage time well, multitask and troubleshoot.
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Basic knowledge of labor and corporate law
- Hands-on experience with MS Office and MS Excel
- Knowledge of Electronic Document Management Systems (EDMS)

Responsibilities

We are looking for a Document Controller to prepare, manage and file documents for our projects.

Document Controller responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you’ll support our procedures maintaining transparent, up-to-date, and easily traceable documents.

- Copy, scan, and store documents.
- Check for accuracy and edit files, like contracts.
- Review and update technical documents (e.g. manuals and workflows).
- Distribute project-related copies to internal teams.
- File documents in physical and digital records.
- Create templates for future use.
- Retrieve files as requested by employees and clients.
- Manage the flow of documentation within the organization.
- Maintain confidentiality around sensitive information and terms of agreement.
- Prepare ad-hoc reports on projects as needed.

Benefits

• Medical subscription
• Life insurance
• Trainings
• Meal vouchers