Work Preparator

Short company description

INNIO Group is a global distributed energy solutions provider that delivers reliable, flexible, transient, decentralized, modular and efficient power. With a track record of innovation, INNIO designs, manufactures and services high‑performance power systems under its Jenbacher and Waukesha brands. The company delivers power for applications including data centers, microgrids, grid stabilization, industrial energy and gas compression.

INNIO operates a global installed base across approximately 100 countries as of December 31, 2025, supported by a resilient, high‑margin services business that delivers long‑term, recurring revenues across the full equipment lifecycle. As electricity demand accelerates—driven by AI, electrification and grid constraints—INNIO enables scalable, behind‑the‑meter power generation with high efficiency, fast start capability, strong transient performance and fuel flexibility, including hydrogen‑ready solutions. Headquartered in Munich, Germany, INNIO employs over 5,000 people worldwide and is committed to moving energy forward. 

Requirements

• Strong planning and organizational skills
• Ability to manage multiple priorities in a fast-paced operational environment
• Strong attention to detail and follow-through
• Effective communication and coordination skills
• Ability to identify risks and escalate issues in a timely manner
• Good understanding of maintenance operations and service execution requirements
• Strong problem-solving mindset
• Ability to work cross-functionally with internal and external stakeholders
• Experience in service operations, maintenance planning, work preparation, or a related field
• Good understanding of maintenance workflows, materials coordination, and service documentation
• Strong knowledge of internal combustion engines and their maintenance requirements
• Familiarity with ERP, service management, and planning systems such as myPlant and purchasing tools
• Experience supporting field service or maintenance execution environments preferred
• Knowledge of warranty processes, tooling logistics, and service documentation is an advantage

Responsibilities

• Proactively plan and prepare all maintenance interventions to ensure technicians arrive fully resourced and ready to execute service work.
• Follow up on all outstanding myPlant activities, both planned and unplanned, to prevent overdue tasks.
• Order parts, consumables, and specialist tooling in line with work scopes and required lead times.
• Track parts availability, delivery dates, and lead times, and escalate delays that may impact schedules or execution.
• Ensure job packs, permits, and technical documentation are complete and available prior to work execution.
• Coordinate tooling, lifting equipment, and other required resources to support planned work.
• Raise purchase requisitions or purchase order requests for third-party services, rental equipment, and subcontractor support.
• Manage RMAs, tooling returns, and specialist tool logistics.
• Manage warranty cases, including evidence gathering, documentation, and submission to HQ.
• Support warranty evidence collection and documentation for all relevant interventions.
• Collaborate with the Service Area Manager to ensure myPlant debriefs are completed in accordance with company standards.
• Ensure compliance with maintenance standards, OEM service intervals, and internal procedures during the preparation phase.
• Track overdue activities, outstanding materials, and resource constraints, and drive timely resolution.
• Escalate scheduling conflicts, operational risks, shortages, or safety concerns to the Service Area Manager and/or Operations Manager.
• Support invoicing readiness by ensuring completed job information is accurate, complete, and submitted on time.

Other info

Scope of the Role
• Preparation and coordination of maintenance and service interventions.
• Management of materials, tooling, documentation, and external support required for execution.
• Follow-up of operational activities in myPlant to support timely completion.
• Support of warranty administration and invoicing readiness.
• Close coordination with internal teams, suppliers, and service stakeholders.
• Occasionally travel

Benefits

• Performance bonus
• Medical subscription
• Gym membership
• Trainings
• Courses
• Payment / Compensation for extra hours
• Laptop
• Mobile phone
• Meal vouchers