Accounts Payable Expenses Financial Operations

Key duties

• Ensure the process of invoices management is consistent and efficient from reception to payment
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist in quarter-end and year-end closing activities, including accruals and reconciliations.
• Contribute to process improvement initiatives aimed at optimizing efficiency and effectiveness within the accounts payable function.
• Generate reports and provide analysis as needed to support management decision-making and financial reporting requirements.

Operational activities: 
Accounts Payable

• Ensure the process of invoices management, external as well as internal, is consistent and efficient from reception to payment (incl. check address, VAT and IBAN)
• Checking and processing of electronic invoices from supplier invoices via Ariba-SAP MM/SAP Cockpit (ReadSoft), with integrated digital approval workflow, including support for internal users
• Ensure a proper process of vendor creation
• Manage payment proposal and provide input for liquidity planning
• Ensure the reconciliation of inter-companies according to the closing calendar
• Justify and clear P2P and bank suspense items
• Answer Vendor & requestors reminders
• Preparation of analyses/commentaries for balance sheet and P&L accounts
• Check the open items of all accounts payable incl. analysis of old positions
• Follow the closing operations (Accruals, Deferred charges, etc.)

Documentation for internal and external auditors

• Provide external auditors with all necessary information regarding all accounts and business transactions

Quality of service provision

• Support and work closely with other accounting heads and actively participate in communities, working in an open and collaborative manner with all Accountants and other stakeholders.  

• Build strong expertise and working relationships with internal and external stakeholders to ensure quality of services delivered. 

• Reinforce a client focused mindset as more services are being pooled to maximize the satisfaction of internal clients.  

Required experience & competencies

• 3-years' experience in accounting and / or accounting background 

• Flexible and open to change 

• Experience in working in a multi-cultural environment with teams from various locations. 

• Customer and services oriented, problems solving, pragmatic, and constructive. 

• Proactive communicator (oral and written) with highly effective influencing, negotiating, and motivational skills. 

• Unquestionable integrity 

• Experience working with SAP (FI/MM), or similar ERP systems is considered a strong advantage

• Knowledge of VAT principles and accounting practices within a multinational environment

• Good Excel skills are also required.